Administrative Assistant - QUAD A : Job Details

SEEKING ADMINISTRATIVE ASSISTANT

Are you seeking a career that matters? A job where you can make a difference in helping facilities gain accreditation while helping to ensure patient safety? If so, we may be just what youre looking for.

QUAD A (a non-profit, physician-founded and led global accreditation organization) is currently seeking an Administrative Assistant to join our team.

At QUAD A, our goal is simple, to be the go-to provider when it comes to accreditation always striving to be an effective, efficient, and easy-to-work-with partner that values education, reliability, and communication. We call it the Quad A promise, and it stands at the forefront of everything we do.

Responsibilities include providing administrative support to the management team and perform administrative tasks as appropriate for all departments of the company. This position will serve as the Receptionist and may assist in meeting planning, marketing events, accreditation projects, file management and more.

Full-Time (hourly) position: 8 am 4:30 pm (On-site 2 days per week; remote work flexibility)

Expected travel: infrequent

Reporting Relationship: Directly reports to the COO

Primary Duties and Responsibilities:

• Reception back-up
• Answer calls
• Dissemination of emails
• Prepare and disseminate general correspondence and deliveries
• Provide staff support to the management team and other departments as assigned
• Assist with PSDR
• Assist with maintaining clean and orderly office appearance
• Prepare office and conference room for guests and attend to the needs of guests in the office
• Data entry
• Process Surveyor packets
• Assist with Self Surveys as needed
• Assist with Calls/Emails to facilities
• Data Entry Surveyor Performance Evaluations
• Serve as support staff for all accreditation programs
• Special projects as assigned
• Scanning and file management
• Special projects as assigned

Required Skills:

Considerable knowledge of office practices and procedures and ability to perform clerical functions with independent judgment. Understanding and demonstration of use of proper grammar and punctuation to edit proposals, reports, correspondence and minutes. Ability to organize and distribute work, prioritize tasks, meet deadlines. Able to identify problems, research alternatives, and bring to successful resolution. Ability to manage complicated schedules and varied projects; assist in organizing workload and anticipate assistance that may be required.

Education

High School diploma is required. Preference is for an undergraduate degree.

Experience:

Minimum of five years of upper-level assistant work experience, advanced word processing skills and computer skills are required.