Administrative Assistant - Career Group Companies : Job Details

We are seeking a dedicated and resourceful Assistant to join our client's small, dynamic family office. This role is perfect for someone who thrives in a multi-faceted position, capable of balancing both administrative tasks and personal assistance and is a natural organizer with a hospitality mindset. You will support a dedicated team of managers with a range of operational tasks that focus on inventory, daily logistics, and overall ensure that each day is running smoothly. Youll be a main point of contact for tracking and receiving orders, information collection, and overall running errands as needed. Youll also be in charge of expense reporting, reconciliation, and maintaining digital filing. We are tech focused, and the right candidate enjoys using software to make operations more efficient and seamless. This role offers room for growth and is ideal for someone with a proactive, service-oriented approach.

• Assists in maintaining up-to-date calendars and schedules.
• Manages purchase orders (POs), receiving, and handling of returns.
• Tracks and orders necessary supplies for the home and the business office.
• Conducts research, prepares documents, and handles various home office tasks.
• Oversees the packing and shipping of items as well as ensuring inventory has been updated accordingly.
• Notified the appropriate manager of any discrepancies or issues with shipping items or deliveries.
• Schedules pet appointments and provides general care for pets. Maintains list of vaccinations as well as updated records for future needs.
• Runs errands as needed to support daily operations, facilitates meal ordering and handles pick-up of items in town.
• Manages inventory for home items as well as for the office and ensures proper organization.
• Drafts and distributes meeting minutes to relevant participants.
• Prepares expense reports and reconciles credit card statements.

Qualifications:

• Recent college graduates are welcome to apply.
• Strong organizational skills and attention to detail.
• Ability to balance multiple tasks and prioritize effectively.
• Comfortable running errands and performing personal assistant duties.
• Ability to work independently and manage time efficiently.
• Positive attitude with a willingness to assist in whatever is needed to help the office run smoothly.
• Experience in an administrative role or personal assistant capacity is a plus.

What We Offer:

• A supportive work environment with a small, close-knit team.
• Top tier medical benefits and comprehensive compensation package
• Growth opportunities within the company for the right candidate.
• Strong starting compensation between 70-80K base plus bonus