Administrative Assistant - Fresh Form Draft : Job Details

Administrative AssistantDepartment: Questify Fitness Employment Type: Full Time Location: Newark, NJ Compensation: $950 - $1,250 / week Description At Questify Fitness, we're not just a gym; we're your partner on your journey to a healthier, happier, and more vibrant life. Whether you're a seasoned fitness enthusiast or taking your first steps towards a healthier lifestyle, we're here to support you every step of the way. Job Description: We are is seeking a detail-oriented and organized Administrative Assistant to provide essential support to the team. The ideal candidate will be responsible for handling various administrative tasks to ensure the smooth and efficient operation of the office. This position offers the opportunity to work in a fast-paced fitness environment, contributing to the success of the team by managing daily administrative duties. Pay Range: $950 - $1250 weekly Full time Key Responsibilities

• Perform general administrative tasks, including answering phones, responding to emails, and scheduling appointments.
• Organize and maintain office files, documents, and records, both in physical and digital formats.
• Assist with calendar management, scheduling meetings, and coordinating events for staff and clients.
• Greet and assist visitors, clients, and vendors in a friendly and professional manner.
• Support the team with data entry, creating reports, and preparing presentations as needed.
• Assist with coordinating internal communications, ensuring timely dissemination of information.
• Order and manage office supplies, ensuring inventory is stocked and organized.
• Assist in maintaining a clean, organized, and professional office environment.
• Provide administrative support to marketing, sales, and event coordination teams when needed.
• Handle confidential information with discretion and professionalism.
• Support HR with onboarding new employees, managing employee records, and organizing training sessions.
• Prepare expense reports and assist with budget tracking and expense management.

Skills, Knowledge and Expertise

• High school diploma or equivalent required; associate's or bachelor's degree in business administration or a related field preferred.
• Previous experience in an administrative or office assistant role is preferred.
• Strong organizational skills with the ability to multitask and prioritize workload.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and basic office equipment.
• Excellent communication skills, both written and verbal.
• Attention to detail and accuracy in work tasks.
• Ability to work independently as well as part of a team.
• Positive and professional demeanor with excellent customer service skills.
• Interest in fitness or experience in the wellness industry is a plus.

Benefits

• Health, dental, and vision insurance.
• Paid time off (PTO) and holiday pay.
• 401(k) plan with company match.
• Professional development opportunities.
• Gym membership and wellness programs.
• Employee discounts on Questify Fitness products and services.