Administrative Assistant - Apex Systems : Job Details

Apex Systems has an Administrative Assistant opening located in the Raleigh, NC area (North Raleigh area). This is an onsite role in the office Monday - Friday, 8 AM - 5 PM daily.

You will assist in preparing, editing and managing documents, reports, and presentations. Maintain and organize office files and records. Respond to inquiries via email, telephone, or in-person. Coordinate communication between Client Manager, Program Director and other departments. Schedule and coordinate meetings, appointments, and travel arrangements. Take minutes during meetings when needed. Provide administrative support to the staff. Maintain office supplies and equipment. Accounting responsibilities to be assigned. Process and distribute incoming and outgoing mail. Assist with special projects and research as needed. High level Excel experience is a requirement.

The work schedule for this position is Monday through Friday, 8 a.m. - 5 p.m. This position is physically located on Wake Forest Road in Raleigh, North Carolina. This is not a remote or hybrid position.

Knowledge, Skills and Abilities / Competencies

Qualified applicants must submit an application that clearly reflects work experience that demonstrates the following:

• Experience with Microsoft Office using programs such as Word, Excel and PowerPoint.
• Experience in utilizing office equipment (such as printers, copiers, and fax machines) and other relevant technology (software and systems) to meet organizational needs.
• Demonstrated previous experience in an office environment performing administrative duties.
• Exceptional Phone/communication presence and ability to conference callers with Tier I and Tier II to provide support or open a bridge for a larger audience.
• Basic knowledge on information handling policies and procedures.
• Basic knowledge of document preparation, editing and management.
• Ability to maintain and organize office files and records. Rename and save documents to maintain an organized file structure.
• High school diploma or General Educational Development (GED) diploma and four years of related administrative experience; or
• Equivalent combination of education and experience.