Administrative Assistant - Valencia College : Job Details

About this Position Posting Detail Information Position Number HR0708.00000 Position Title Administrative Assistant Job Type Staff FT/PT Part-Time Employee Class Description C3-Staff PT (ed. support) General Position Description Responsible for providing advanced and complex clerical, secretarial, and general support to management. Exercises initiative, independent judgment and discretion in carrying out assignments. Flexible Work ArrangementGrade 2022 Exemption Status Non-Exempt Posting Number S2811P Location(s) Winter Park, FL 32789 - Winter Park Campus Proposed Work Schedule (Please note hours subject to change based on business needs) 25 hours between 8AM and 5PM, Monday - Friday Number of Vacancies 1 Posting Start Date 09/25/2024 Posting End Date 10/09/2024 Open Until Filled No Quicklink for Posting Posting Detail Information Temporary Position (Temp or Grant Funded) DetailsSalary Range $16.72 per hour Essential Job Functions Description of Job Function 1. Supports management in clerical activities and administrative decisions. Performs office management functions and coordination. Acts as liaison between management and staff in the department. Description of Job Function 2. Assembles data and prepares reports on a routine or non-routine basis. Description of Job Function 3. Researches and provides information on issues affecting students, staff and/or the department. Description of Job Function 4. Opens, organizes, and screens mail. Description of Job Function 5. Composes and prepares routine and non-routine correspondence for supervisor's signature. Description of Job Function 6. Answers telephone, screens and refers calls, takes messages. Description of Job Function 7. Maintains calendar and makes travel arrangements. Description of Job Function 8. Prepares, schedules and reserves rooms for meetings as directed. Description of Job Function 9. Establishes filing systems and maintains current files for the department, including files for internal and external correspondence. Description of Job Function 10. Maintains departmental budget reports and related documentation. Utilizes purchasing card and prepares requisitions for supplies and materials. Description of Job Function 11. Operates and conducts training on standard office equipment as needed to perform tasks. Description of Job Function 12. Plans, researches, initiates, and carries out to completion recurring or special assignments. Description of Job Function 13. Takes minutes of meetings, prepares confidential documents and follows up to ensure timely reply and action. Description of Job Function 14. Maintains control on action documents and follows up to ensure timely reply and action. Description of Job Function 15. Accesses, inputs, and retrieves information from a computer and College databases. Description of Job Function 16. Establishes and maintains excellent working relationships with individuals at all levels within the college and the community. Description of Job Function 17. Performs other related duties as assigned.