ADMINISTRATIVE ASSISTANT - Dana Safety Supply : Job Details

Dana Safety Supply was founded in 2005 by a group of law enforcement and fleet professionals with a mission to provide the best equipment and expertise in public safety. Over the years since, our company has grown to become a powerhouse with 40+ locations in 14 states. We combine national scale with in-depth knowledge of and connection to each of our local markets to provide superior partnerships for state and local public safety as well as federal and military agencies with full GSA contract support.Over two decades as we've grown to a team of over 500 employees, we've welcomed many former law enforcement and military personnel with expertise in administrative operations, budgeting and procurement, fleet management, patrol operations, special operations, and training. This hands-on experience enables us to understand the demands, pressures, and technical requirements of the public safety profession like no other company. Dana Safety Supply offers robust benefits plans to include 401k, Health and Dental Insurance, Flexible Spending Account, Paternity Leave, Paid Time Off, and much more. Learn more by visiting: www.danasafetysupply.com Job Summary: Responsibilities include, but are not limited to:

• Ensure the inventory at the DSS location warehouse matches the inventory in the accounting software
• After items are verified by the shipping / receiving person, acknowledge receipt of the items within the accounting software
• Ensure open orders are reviewed and items shipped to customers
• Assist with vehicle install schedule
• Update the tracking spreadsheet that cross references vehicle orders with the DSS sales order, maintain the schedule vehicle ETAs, ensure all necessary equipment for installs are received prior to vehicle arrival
• Coordinate with Install Manager the scheduling of the actual install based on equipment and vehicle arrival
• Order entry and tracking
• Assist General Manager with order entry and tracking
• Input phone orders into the system and track their status
• Special projects and assist with daily management reports
• Determine customer needs and propose appropriate service needs.
• Meet or exceed the new business sales goals.
• Complete required Customer Service Agreements (unaltered), reports and other paperwork in a timely manner and in accordance with Company policy.
• Develop and maintain an awareness of market behavior and competitive trends and respond accordingly.
• Regularly meet with General Manager to review weekly sales activities, progress on goals, and status of prospective customers.

• Provides word processing support for the branch
• Files accounting work, correspondence, and other records.
• Provides backup support for any accounting or service clerical position on an as-needed basis.
• Composes and prepares routine correspondence.
• Greets visitors, ascertains the nature of their business, and conducts them to the appropriate person.
• Orders/purchases supplies.
• Maintains office equipment (i.e., copiers, printers, fax machines, etc.).

All applicants are required to demonstrate the ability to pass all pre-employment testing to include: background checks, motor vehicle check and pre-employment drug test and be able to present a valid driver's license. EOE/Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. Pursuant to the Immigration Reform and Control Act of 1986, all applicants who are offered employment must produce documents establishing their identity and authorization for employment in the United States.These documents must be produced no later than three (3) business days after employment commences.In addition, all new hires will be required to verify their employment authorization under oath by signing Form I-9 upon commencing employment. Version: 9/2024 Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)