ADMINISTRATIVE ASSISTANT - HALFF : Job Details

Administrative Assistant - Richardson, TX!Job Summary:Provide administrative support to the Chief of Staff and Leadership Team. Prepare expense reports, production reports and utilization reports on a regular schedule. Assist with calendar management, meeting coordination, travel, events, and other administrative tasks. Professionalism, confidentiality, adaptability and a positive, supportive attitude are key.Level:Works under moderate supervision. Duties/Responsibilities:

• Schedule appointments and meetings for executives.
• Assist with document preparation and formatting.
• Support travel coordination for leadership.
• Manage incoming communications, including email and phone calls.
• Assist with project-related activities and document control.
• Collaborate with teams to support project execution.
• Maintain records and databases.
• Handle confidential information with care.
• Perform other administrative tasks as required.

Required Knowledge/Skills/Abilities:

• Previous experience as support staff to leaders.
• Proficient in Microsoft Office Suite.
• Strong organizational and time-management skills.
• Good communication skills, both written and verbal.
• Ability to work effectively as part of a team and across departments.
• Attention to detail and basic problem-solving skills.
• Willingness to handle sensitive information with professionalism.

Education, Experience, Licensure: (minimum qualifications)

• High school diploma or equivalent; college coursework is a plus.
• 2+ years of relevant administrative experience.
• Strong work ethic and eagerness to learn.
• Ability to adapt to changing priorities.
• Ability to interact professionally with colleagues.

Physical Requirements: (minimum qualifications)

• Prolonged periods sitting or standing at a desk and working on a computer.
• Must be able to lift up to 20 pounds.
• Must be able to travel for occasional off-site events.

Company Overview:Halff is a mid-sized, employee-owned, diverse and full-service infrastructure consulting firm planned, designed, engineered, constructed - and purposed - for people. Since 1950, we've been creating smart solutions that improve lives and communities by turning ideas into reality.Halff was founded on a core tenet: Focus on people, treat them well, and success will follow. It's no wonder, then, that our employees and the culture they create result in our firm consistently being named a Top Workplace in America.Our industry-leading professionals collaborate to meet tough challenges in creative ways. Our services include: broadband, construction services, energy, environmental, geographic information systems, grant funding resources, intelligent infrastructure, intelligent transportation systems, land development, planning and landscape architecture, MEP engineering, public works, resilience, right of way, structural engineering, subsurface utility engineering/utility coordination, surveying, transportation, water resources and water/wastewater.Halff has offices in the following locations:

• Arkansas: Bentonville, Fayetteville, Fort Smith, North Little Rock and Little Rock
• Florida: Chipley, Crestview, Jacksonville, Orlando, Panama City Beach, Tallahassee, Tampa, Tavares, Temple Terrace and Windermere
• Louisiana: Baton Rouge and Shreveport
• Oklahoma: Norman and Oklahoma City
• Texas: Austin, Brownsville, Corpus Christi, Flower Mound, Fort Worth, Frisco, Houston, Lubbock, McAllen, Midland, Richardson, San Antonio, The Woodlands and Tyler

We offer excellent benefits including medical, dental, prescription and life insurance; long-term and short-term disability insurance; paid time off; holiday pay; traditional and Roth 401(k) plans; Employee Stock Ownership Plan; Health Savings Account; 529 College Savings Plan; flexible spending accounts; an Employee Assistance Plan; and more.Salary is competitive and commensurate with experience.Halff is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability or veteran status.Halff is a drug-free workplace. This offer of employment is contingent upon the receipt of a clear drug screen and background check prior to your first day of employment. This position may be subject to random drug testing pursuant to federal regulations.#IND