Administrative Assistant - Virginia Tech : Job Details

Administrative Assistant

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Work type: Staff

Senior management: Vice President for Student Affairs

Department: Student Conduct

Location: Blacksburg, Virginia

Categories: Administrative / Clerical, Student Affairs / Services

Job Description

When was the last time you changed the world?

In Virginia Tech's Division of Student Affairs, that's exactly what we're doing every day-guiding, nurturing, and supporting students as they learn and grow into the leaders and world-changers of today and tomorrow.

We're currently searching for an Administrative Assistant to join our Student Conduct team in Blacksburg, VA to help us in our mission. So, if you're passionate about supporting student success please keep reading.

HERE'S WHAT YOU NEED TO KNOW ABOUT THE ROLE:

1) You'll be joining the Student Conduct team; a department that approaches their work through five core values: Student-Centered, Learning-Focused, Relationally Driven, Community Minded, and Administratively Sound.

2) You'll be reporting to the Director of Student Conduct, in a Regular twelve-month, 100% Staff appointment.

3) You'll provide administrative support for the Director and Associate Directors of the Office of Student Conduct.

4) You'll assist in the administrative management of student conduct cases, which includes highly confidential student records, police reports, and criminal histories.

5) You'll work closely with Student Affairs Human Resources for coordinating and/or facilitating employee search processes, onboarding, separations/offboarding, and records management.

6) You'll be responsible for financial resource stewardship in purchasing and procurement for the office to manage HokieMart purchases, coordinate departmental conference travel, and assist with budget management.

7) You'll have the chance to grow and take advantage of a developmental plan with opportunities to advance within the Department and the Division.

8) You'll be offered a base compensation package between $38,000 - $45,000, along with a comprehensive benefits package which includes health insurance, paid leave, retirement, tuition assistance, VT discounts, and so much more!

HERE'S WHAT YOU NEED TO KNOW ABOUT THE UNIVERSITY:

THE UNIVERSITY: Virginia tech as an employer is committed to developing well-rounded employees who are active members of the university community as well as the community at-large. From comprehensive insurance plans to tuition assistance, Virginia Tech offers employees a variety of benefits and perks to help team members build a fuller and more balanced life.

THE DIVISION: For our students and ourselves, the Division of Student Affairs believes that changing the world requires courageous leadership and commitment to curiosity, integrity, civility, and service to others. Our culture is defined by a commitment to our aspirations for student learning.

THE TEAM: Student Conduct strives for students to feel heard and valued. We respect that everyone is a unique learner and challenge students to embrace a commitment to holistic learning. We strive to create meaningful and ongoing connections with our students and commit to a welcoming, safe, inclusive, and civil environment, and acknowledge our students can have impact beyond themselves. We commit to implementing and managing innovative processes and practices that adhere to the spirit and content of policies, protocols, and laws.

Required Qualifications

* Associate's Degree and/or equivalent training and experience in office administration, business, public administration, or related area.

* Experience handling sensitive and confidential information, documents, and files.

* Experience preparing and administering budgets.

* Experience working in a customer service environment.

* Experience performing administrative duties.

* Exceptional interpersonal skills and excellent organizational skills.

* Demonstrated ability to communicate in a professional and courteous manner, work independently without supervision, and to organize and prioritize a variety of competing demands.

Preferred Qualifications

* Experience using computer including Windows, Microsoft Office including Word, Excel, PowerPoint and Outlook.

* Experience using HRIS/Banner Finance or comparable finance system.

* Knowledge of State and University Policies and Procedures.

Pay Band

3

Appointment Type

Regular

Salary Information

$38,000 - $45,000

Work Schedule

Monday - Friday 8:00 am - 5:00 pm

Review Date

09/25/2024

Additional Information

The successful candidate will be required to have a criminal conviction check.

About Virginia Tech

Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including the Innovation Campus in Northern Virginia; the Health Sciences and Technology Campus in Roanoke; sites in Newport News and Richmond; and numerous Extension offices and research centers. A leading global research institution, Virginia Tech conducts more than $500 million in research annually.

Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development.

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.

If you are an individual with a disability and desire an accommodation, please contact Kassi Schulz at [email protected] during regular business hours at least 10 business days prior to the event.

Advertised: September 13, 2024

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