Administrative Assistant - Purdue University : Job Details

Req Id: 33966

Job Title: Administrative Assistant

City: West Lafayette

Job Description:

Job Summary

The Department of Comparative Pathobiology (CPB) in the College of Veterinary Medicine is seeking a dedicated and organized Administrative Assistant to join the team in our main office. This role offers a unique opportunity to work in a collaborative environment. Key responsibilities include greeting and directing visitors, handling inquiries, and managing phone calls.

Additional duties include:

* Researching, composing, and proofreading various correspondences, business forms, agendas, documents and reports, as required by the department.

* Managing daily operations such as opening and closing the main office, conference rooms, and the copy room.

* Overseeing the maintenance and logging of parking passes, office supplies, and room calendars.

* Scheduling classrooms and conference rooms for VPTH/VPRB buildings.

* Managing departmental mail and packages, updating mailboxes, submitting service repair requests, and maintaining office equipment, including shredders, printers and copiers.

* Coordinating travel and preparing detailed itineraries for departmental visitors.

* Creating flyers and promotional materials.

What We're Looking For:

Education and Experience:

Required:

* High school diploma/GED

* 2 years of experience in a clerical or administrative support role.

* Excellent customer service, verbal, and written communication skills.

* Ability to handle frequent interruptions, balance multiple tasks, meet deadlines, and maintain confidentiality.

* Strong organizational and time management skills and attention to detail

* Computer and related software skills, including Word, Excel, PowerPoint, Outlook, Internet, etc.

* Typing, data entry, proofreading, and editing skills.

* Ability to identify routine problems and implement or recommend solutions.

Additional Information:

* Purdue University will not sponsor employment authorization for this position

* A background check will be required for employment in this position

* FLSA: Non-Exempt (Eligible for Overtime)

* Retirement Eligibility: Defined Contribution Waiting Period

* Benefit Statement: Purdue University offers a substantial Benefit Package including medical, dental, and vision insurance as well as a generous paid time off package for sick and vacation days

Purdue University is an EOE/AA employer. All individuals, including minorities, women, individuals with disabilities, and veterans are encouraged to apply

Apply now

Posting Start Date: 9/26/24