Administrative Assistant - The People Concern : Job Details

Administrative Assistant 45244 32nd St W, Lancaster, CA 93536, USA * Lancaster, CA, USA Req #11216 Tuesday, September 10, 2024 Title: Administrative Assistant Department: Interim Housing Reports to: Senior Director Site: Kensington Campus, 45244 32nd St West, Lancaster, CA 93536 Schedule: Monday-Friday, 8am-4:30pm Status: Full-Time, Non-Exempt, Non-Management Benefits: Medical,Dental, Vision, Retirement Planning (403b), Employee Assistance Program (EAP), etc. Summary The Administrative Assistant is responsible for providing professional administrative support to the Kensington site director and management team to ensure organized, efficient and professional operations at the Kensington campus. The Administrative Assistant possesses the necessary skills to work effectively with site leadership, staff, clients and all community stakeholders to accomplish the strategic goals of the program. Essential Duties and Responsibilities 1. Provide administrative support to the site director and lead staff, including but not limited to calendar management, mail processing, telephones. 2. Serve as the Receptionist, ensuring the front desk is adequately staffed so that calls, visitors, mail and deliveries are handled correctly, and that all associated duties are performed appropriately including scheduling conference rooms, maintaining the cleanliness of kitchen/staff break room, and receiving donations, etc. 3. Ensure office supplies, meeting supplies, and program supplies are ordered, tracked, receivedand stored appropriately. 4. Coordinate meetings, materials preparation, and room set-up and issue resolution. 5. Assist in ensuring the cleanliness of the office and other service areas. 6. Assist with special projects, staff training, and other general office tasks as needed or assigned. 7. Serve as the first point of contact for the site/project - greet and assist clients, visitors, donors, etc. and direct or refer them to the appropriate staff. 8. Ensure common work stations are stocked and equipment is in working order (copiers, coffee, phones, etc.) 9. Maintain a positive, friendly attitude and general helpfulness towards all visitors, staff, and clients 10. Maintain a safe work environment and confidentiality at all times 11. Be proactive, creative, and flexible in determining, evaluating, researching, and resolving issues 12. Organize and prioritize multiple activities to meet all external and internal deadlines 13. Maintain professional demeanor that reflects positively on the agency 14. Demonstrate respect and courtesy toward others 15. Able to thrive in a work environment emphasizing teamwork and collaboration 16. Respond promptly in all aspects of communication 17. Work with minimum supervision 18. Perform other duties as assigned Qualifications 1. Bachelor's degree required or a minimum of 3 years' experience working in a social service organization or nonprofit 2. Minimum of three years' experience working in executive administrative or office management roles required; 3. Demonstrated proficiency in Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint) required; 4. Demonstrated client service orientation, with credibility, integrity, and a positive attitude; exhibit a calm, mature nature when interacting with agitated or upset clients and handling client grievances; 5. Exhibit a high degree of professionalism, business judgment, tact, and diplomacy; able to maintain strict confidentiality; 6. Able to be precise, thorough, and detail-oriented, with excellent time management and organizational skills; 7. Able to self-start, work independently and achieve high standards to meet multiple deadlines, while also working effectively with others in a team-oriented environment; 8. Excellent communication skills including writing, speaking, editing, proofreading and computer skills, with great attention to detail and excellent problem-solving skills; 9. Strong calendaring, organizational and document management skills; 10. Able to develop and maintain strong relationships with clients, management, staff, donors and community members. Preferred Qualifications 1. Comfortable working with individuals experiencing homelessness, domestic violence, living with mental illness and/or substance addictions 2. Previous management experience. 3. Minimum 40 WPM typing speed 4. Bilingual Spanish Work Environment 1. Combination of field and office environment 2. Regularly required to sit, stand, bend; occasionally lift or carry up to 35 lbs. 3. On occasion walk or drive to different local sites 4. Will necessitate working in busy and loud environments 5. Will be exposed to elements like cold, heat, dust, noise and odor 6. May need to bend, stoop, twist and sit throughout the day EXPECTED BEHAVIORS OF ALL STAFF

Act as a role model

Demonstrate a sense of responsibility

Continuously learn and improve

Acknowledge your own areas of improvement

Hear and provide honest, specific and direct feedback

Create an environment where everyone is welcomed valued and respected

Collaborate Equal Opportunity Employer The People Concern is an equal opportunity employer dedicated to non-discrimination in employment. We select the most qualified individual for the job basedon job-related qualifications regardless of race, color, age, sex, religion, national origin, disability, ancestry, marital status, credit history, sexual orientation, arrest and court record, genetic information, veteran status or any other status protected by federal, state or other applicable laws. About the People Concern The People Concern empowers the most vulnerable among us to rebuild their lives. One of Los Angeles County's largest social services agencies, The People Concern was formed in 2016 in a merger of two trusted social service organizations based in Los Angeles County, OPCC and Lamp Community. Informed by more than fifty-eight years of work in the community, The People Concern is a leading provider of, and advocate for, evidence-based solutions to the multi-faceted challenges inherent in homelessness and domestic violence. With compassion and profound respect for those we serve, we provide a fully integrated system of care - including outreach, interim housing, mental and medical health care, substance abuse services, domestic violence services, life skills & wellness programs, and permanent supportive housing - tailored to the unique needs of homeless individuals, survivors of domestic violence, challenged youth, and others who have nowhere else to turn. The People Concern's model of integrated and comprehensive care empowers our participants to navigate the multi-faceted obstacles in their lives, become their best selves, and ultimately, connect with and contribute to their communities. Benefits & Perks Medical Insurance Vision Insurance Dental Insurance Retirement Planning (403b) & Matching Paid Holidays Paid Vacation Days Paid Sick Days Employee Assistance Plans (EAP) TELUS Health Flexible Spending Account (FSA) Basic Life / Accidental Death & Dismemberment (AD&D) Voluntary Short- and Long-Term Disability Voluntary Pet Insurance Discounts on Hotels, Theme Parks, Concerts, Movies, Restaurants & More The People Concern University & Certificates Corporate Discounts Other details Pay Type Hourly Min Hiring Rate $22.36 Max Hiring Rate $22.36 Travel Required Yes Required Education High School Apply Now Share this job: