Administrative Assistant - Insight Global : Job Details

About the Role:

The Office Administrator is the glue that keeps our team together! Everyday we will rely on you to use your interpersonal skills to welcome visitors and assist team members in a multitude of ways.

Our Values are:

· Integrity First

· Service Before Self

· Excellence In All We Do

Is that you? Awesome! Let's talk about what you'll do here!

Job Duties and Responsibilities Include:

· Support front desk and facility while providing administrative support to our team

· Provide support to Loan Administration & Risk with the tracking of updated insurance requirements on client loans

· Ensure the front desk area is neat, presentable, and equipped

· Answer all incoming phone calls and route them to the appropriate person or department, taking detailed messages as needed

· Happily, greet visitors, route them to the appropriate people, or provide detailed information

· Check mail in front of HQ building daily

· Sort and distribute mail and packages

· Send outgoing mail, including certified mail and FedEx

· Solely responsible for monitoring inventory, ordering supplies, and stocking common areas and breakroom

· Maintain office equipment and supplies (copy machine, general office supplies)

· Decorate the lobby and breakroom for holidays and events as appropriate

· Set up, flip, and clean conference rooms throughout the day for all meetings and working with the meeting owners to decide on appropriate configuration

· Manage conference room calendar and help resolve conflicts as needed

· Manage group lunch orders for internal meetings and customer meetings as requested

· Coordinate with janitorial, vending, and tenant companies for repairs, maintenance, security/building access, fire safety, HVAC, elevator, irrigation, pest control, storage/shredding, etc.

· Manage vehicles: maintenance, insurance, gas receipts, registration, and usage

· Work with HR on new employee cube/office set-ups including furniture ordering and maintenance, carpet cleaning, door/cube signs, and any other needed materials

· Order business cards for new and existing employees

· Responsible for employee badging and access

· Assist in the planning and execution of company events and initiatives

· Assist with other special projects as needed for all departments

Requirements:

· Outgoing and optimistic personality

· High level of emotional intelligence

· Thorough understanding of keeping specific information confidential

· Bilingual Preferred (English and Spanish)

· Professional communication skills, both written and verbal

· Computer knowledge with working experience using MS Office; specifically, Word and Excel

· Ability to multi-task and handle multiple ongoing projects at once

· Acute attention to detail and ability to think on your feet

· Knack for building relationships and engaging people