Administrative Assistant - Thales Group : Job Details

Location: Austin, United States of America

Thales people architect identity management and data protection solutions at the heart of digital security. Business and governments rely on us to bring trust to the billons of digital interactions they have with people. Our technologies and services help banks exchange funds, people cross borders, energy become smarter and much more. More than 30,000 organizations already rely on us to verify the identities of people and things, grant access to digital services, analyze vast quantities of information and encrypt data to make the connected world more secure.

Position Summary

Austin, Texas (On-site)

As an Administrative Assistant, you will utilize your excellent organizational and communication skills to provide support to some of the key members of our senior leadership team based in Austin or in remote locations in the US. In this role, you will be part of a broader team of executive assistants who work together to assist the entire office and report to the Chief of Staff.

Responsibilities will include but not limited to managing calendars, coordinating travel, compiling expense reports, planning and coordination of meetings & events. The role requires working both independently and collaboratively.

The ideal candidate will have an innate passion for providing exceptional executive support, is an adaptable team player who can manage several tasks and projects independently and ultimately contribute to the efficiency of our Austin office by providing personalized and timely executive support.

Key Areas of Responsibility

* Manage and prioritize calendars for the Executives assigned to you.

* Responsible for planning domestic and international flights, hotel accommodations, transportation, itinerary.

* Prepare and submit expense reports according to company policies and procedures.

* Plan and coordinate meetings: logistics, budget, agendas, presentations, catering, etc. for the Executives and their teams.

* Assist with the coordination and execution of special projects and initiatives assigned by the Chief of Staff.

* Provide general administrative support, invoices, mail, and supply ordering around the office as needed.

* Highly collaborative and able to work effectively with multiple stakeholders.

Minimum Qualifications

* Associates degree; or equivalent work experience.

* + years' work experience in a prior administrative role in a business environment.

* Proficiency in Microsoft Office Suite and other relevant software applications.

* Excellent interpersonal, and communication skills with a professional demeanor.

* Ability to prioritize work, be detail-oriented, meet deadlines and function as an integral part of a team with minimal supervision.

* Maintain confidentiality and handle sensitive information with discretion.

If you're excited about working with Thales, but not meeting the requirements for this position, we encourage you to join our Talent Community!

What We Offer

Thales provides an extensive benefits program for all full-time employees working 30 or more hours per week and their eligible dependents, including the following:

* Elective Health, Dental, Vision, FSA/HSA, Voluntary Life and AD&D, Whole Group Life w/LTC, Critical Illness, Hospital Indemnity, Accident Insurance, Legal Plan, Identity Theft, and Pet Insurance.

* Retirement Savings Plan after 30 days of employment with a company contribution and a match, and with no vesting period.

* Company paid holidays and Paid Time Off.

* Company provided Life Insurance, AD&D, Disability, Employee Assistance Plan, and Well-being Program.

Why Join us?

Say HI and learn more about working at Thales click here.

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This position will require successfully completing a post-offer background check. Qualified candidates with [a] criminal history will be considered and are not automatically disqualified, consistent with federal law, state law, and local ordinances.

Successful applicant must comply with federal contractor vaccine mandate requirements.

Thales champions inclusion and we believe diversity strengthens the fabric of our culture. We are an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.

If you need an accommodation or assistance in order to apply for a position with Thales, please contact us at [email protected].