Administrative Assistant - Synagro : Job Details

Administrative Assistant

Synagro

Job Location : Houston,TX, USA

Posted on : 2024-10-20T05:07:34Z

Job Description :

Provide secretarial and administrative support of a moderately complex and confidential nature.ESSENTIAL JOB FUNCTIONS/RESPONSIBILITIES

  • Answer incoming telephone calls and greet on-site visitors in a professional manner; assist caller by answering questions or directing call through to appropriate person
  • Perform general administrative and clerical duties
  • Review, process and track vendor invoices for payment
  • Assist with identifying and resolving vendor invoice discrepancies
  • Enter material load information utilized in client billing and state and federal compliance reporting
  • Track all financial items that impact the project including expenses, revenue, capital repairs and some inventory
  • Schedule and organize meetings, conference calls, business travel, conferences and team activities
  • Distribute and/or send mail/packages
  • Assist and communicate with various departments, with the ability to prioritize tasks assigned simultaneously by multiple departments
  • Submit business expenses and payroll as needed
  • Track operations information
  • Order, organize, and maintain office supplies and equipment
  • Serve as a brand advocate and ambassador in every interaction with clients and the public

    • KNOWLEDGE/SKILLS/ABILITIES1. Handle confidential and non-routine information, explain policies and know how to appropriately use discretion2. Strong written and verbal communication skills and be able to effectively communicate with all levels of personnel including executive management.3. Demonstrated strong interpersonal, problem solving and relationship building skills4. Ability to prioritize and multi-task while applying attention to detail5. Process and Systems oriented6. Ability to work in a fast-paced environmental, process work rapidly, set priorities, work under pressure and follow through with assigned tasks7. Technology savvy; knowledgeable about modern technology, proficient in Microsoft Office8. Ability to perform basic mathEDUCATION/EXPERIENCES1. Minimum High School Diploma or equivalent (GED) required2. Minimum 5 years Administrative Assistant experience preferredWORKING CONDITIONS/PHYSICAL REQUIREMENTS1. Talking, Hearing, Seeing, Standing, Sitting, and Walking2. The worker is not substantially exposed to adverse environmental conditions (such as in typical office or administrative work.)3. The worker may be subjected to atmospheric conditions

    The above statements are intended to describe the general nature and level of work being performed by people assigned to this position. They are not intended to be an exhaustive list of all essential job functions, knowledge, skills, abilities, efforts, and physical or working conditions associated with a position.

    AA/EOE/M/F/D/V

    We thank all individuals for their interest in Synagro however only those selected for interviews will be contacted.

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