Administrative Assistant - Craftsmen Industries : Job Details

About Craftsmen Industries Craftsmen Industries custom manufactures unique specialty trailers and vehicles and large format printed elements for experiential marketing and industrial solutions for brands across the industry spectrum including Boeing, PepsiCo, and Anheuser-Busch. We pride ourselves on creating our products fully in-house from initial design and engineering to fabrication and the finishing touches of graphics and paint. Our Craftsmen team includes one subsidiary, Schantz Manufacturing. Schantz focuses on custom manufacturing of concession trailers for the fair and festival industry. Guided by our values, we BUILD by helping bring ideas to life in a dynamic and collaborative environment and we're looking for talented individuals to grow with us! What Do We Offer?

• Competitive compensation.
• Career development opportunities.
• Benefits including but not limited to Medical, Dental and Vision.
• 401(k) Match and Much More!

Position Title: Administrative Assistant Location: St. Charles, MO Position Summary: Provide administrative support to the Engineering and Accounting departments with various administrative responsibilities. The position requires strong verbal and written communication skills, technical skills, ability to multi-task, attention to detail, and the initiative to work in a sometimes-ambiguous environment. Primary Responsibilities: Engineering

• Assist the Engineering department with daily/weekly tasks such as ordering supplies, managing calendars, creating expense reports, arranging travel plans, etc....
• Proactively schedule and communicate to ensure that Engineering Leads and their teams are prepared for key meetings and deliverables.
• Participate in and lead projects to further effectiveness of the department.
• Must exercise independent judgement regarding significant internal/external customer matters.
• Prepare and edit high-quality correspondence, communications, presentations, and other documents.
• Schedule and coordinate virtual company meetings to ensure flawless communication.
• Recognize as well as assist with improvements. (For example, forms to be revised, filing systems updated, basic procedures streamlined)
• Assist Engineering Project Managers with data entry for labor tracking.
• Track and follow up on open purchase orders.
• Complete the Manufacturing Order (MO) paperwork, follow up on any pending documents, finalize, and archive.
• Prepare job folders and other required documentation for new jobs.
• Prepare Engineering department time sheets.
• Serve as backup for Project Coordinator.
• Serve as internal ISO Auditor.
• Assist with the preparation of sales proposals.
• Update Bill of Materials, title blocks and miscellaneous drawing tasks, when necessary.
• Assist with Research and Development tax coordination.
• Serve as front desk backup to the receptionist, as needed.

Accounting

• Code and match invoices to receiving documents and post in Great Plains.
• Code, enter and post payables invoices without purchase orders in Great Plains after receiving appropriate approvals.
• Ensure timely disbursement of funds and generate accounts payable checks.
• Record electronic payment in Great Plains.
• Research vendor statements, phone calls and discrepancies.
• File paid and unpaid invoices.
• Organize and match returns paperwork.
• Organize and match shipping and receiving documents to vendor invoices.
• Prepare account reconciliation, as assigned.

Required Skills:

• Associates Degree with 2 + years of administrative experience in a fast-paced and demanding environment.
• Experience with Microsoft Office Product Suite, including Word, PowerPoint, Excel, Outlook, OneDrive, SharePoint, and Teams.
• Strong attention to detail.
• Ability to solve basic math problems.
• Ability to remain organized and professionally communicate both verbally and written.
• Strong communication skills and ability to work effectively with all levels of management, other colleagues and team environment.
• High integrity and ability to handle confidential information with high degree of discretion and sensitivity.

Preferred Skills:

• Prior Engineering and/or Accounting Administrative Assistant experience.
• Great Plains experience.

Physical Requirements:

• Sitting, standing, and walking in office, warehouse, and manufacturing environments.
• Ability to bend, lift, and position self to move about the office, as needed.
• Required use of fingers and hands to operate a computer.
• Vision abilities required by this job include close and/or color vision, and ability to adjust focus.

Craftsmen Industries (and its subsidiaries) is an Equal Opportunity Employer. This means that we consider all applicants for employment and employees eligible for employment without regard to race, marital status or civil union status, sex, age, color, religion, national origin, veteran status, mental or physical disability, sexual orientation, gender identity, and/or any other characteristic protected by law. We also provide reasonable accommodations to our applicants and employees with disabilities in order to assist them in the performance of their essential job functions. To learn more visit or .