Administrative Assistant - Lake Forest School Districts 67 & 115 : Job Details

Position Type: Secretarial/Clerical/Administrative AssistantDate Posted: 10/11/2024Location: Cherokee SchoolDate Available: 10/28/2024Closing Date: 10/25/2024Lake Forest Elementary School District 67 is seeking a 10-month, full-time Administrative Assistant at Cherokee Elementary School. Description: The assistant is responsible for the smooth and efficient operation of the school office and demonstrates excellent organization, strong computer skills, and clear, concise communication. The school secretary is a key point of contact for the school and interacts positively with parents, staff, and students. Position Responsibilities: 1.0 Secretarial 1.1 Performs all secretarial duties necessary for the efficient operation of school office 1.2. Maintains a cordial relationship and provides the services of the school office to teachers, administrators, parents and other educational personnel 1.3 Receives and routes all incoming calls 1.4 Orders supplies for the school office area 1.5 Maintains a schedule of appointments as directed by the Principal 1.6 Make arrangements for conferences and interviews as directed by the Principal. 1.7 Welcomes and maintains a log of visitors to the school and arranges for their comfort as appropriate 1.8 Screens unexpected callers 2.0 Processing/Data input 2.1 Maintains student attendance records 2.2 Maintains student cumulative records 2.3 Processes all changes and adjustments in student schedules/records 2.4 Processes monthly reports as required 2.5 Maintains a daily record of substitute teacher 2.6 Handle various types of correspondence, reports, notices and memos 2.7 Obtains, gathers, and organizes data as needed, and puts it into usable form 2.8 Maintains a regular filing system 2.9 Processes incoming correspondence as instructed 2.10 Processes purchase orders as needed 3.0 Transportation 3.1 Review bus routes with transportation vendor 3.2 Maintain records of ridership 3.3 Process all changes and adjustments to ridership 3.4 Process transportation reports for business office 4.0 Technology 4.1 Updates building student database 4.2 Utilizes variety of software related to specific assignment 5.0 Bookkeeping 5.1 Performs bookkeeping tasks associated with specific accounts 5.2 Assist with budget as needed 6.0 Other Duties 6.1 Performs other related duties as assigned by supervisor Minimal Qualifications:

• High School Diploma
• A reasonable degree of proficiency in word processing and spreadsheets.
• Experience with Google Docs and Google work environment
• Familiarity with databases and data entry.
• Previous work in schools preferred, but not required.

Salary Range: $17.24 - $19.00 Application Procedure: Interested candidates must apply online. Click here to access the online application. To learn more about Lake Forest School District 67, visit our website at www.lakeforestschools.org. Educating without Boundaries... Learning without Limits