Administrative Assistant - Boar's Head Brand/Frank Brunckhorst Co., LLC : Job Details

Hiring Company:

Delicatessen Services Co., LLC

Overview:Reporting directly to the Route Operations Specialist, the the Administrative Assistant will perform routine clerical and administrative functions such as AR/AP, invoices, organizing and maintaining paper and electronic files, and coordinating corporate scheduling requests for training. He/she must be able to work with minimal supervision, be highly self-motivated, and display professional maturity when dealing with company-related materials. He/she must possess a demonstrated ability to manage and balance workloads and prioritize tasks and projects in a fast-paced environment while handling multiple and competing priorities.

Job Description:

Essential Duties and Responsibilities

+ Coordinating and communicating schedule requests from the corporate office

+ AR/AP Reconciliation

+ Check deposits

+ Timekeeping and adjustments

+ Team expense reports and submissions

+ Third-party auditing software tracking/compliance for daily operations, specifically GoSpotCheck

+ Maintaining a calendar of events for route operations

+ Assisting with a schedule of the route purveyor

+ Inventory office supplies, haberdashery ordering

+ Organizing invoices, expense reports, vendor information, etc.

+ Printing/Ordering program materials for customers/team as needed, for ship or pick up

+ Assisting in organizing team and store communications on bi-weekly initiatives

+ Sending/receiving mail

+ Researching new customers

+ Researching professional services/vendors to solicit quotes and information

+ Basic functionality with limited access to Xtreme

Education and Experience

+ High School diploma plus additional specialized training in general administrative practices.

+ One (1) to three (3) years related experience.

+ Must be proficient in MS Office applications, specifically Word and Excel, and knowledge of PowerPoint applications.

+ Strong communication and customer service skills.

+ Ability to use a printer/scanner with proficiency

+ Polite and pleasant communication with customers and teams via phone and email

+ Strong organizational skills, with physical files and digital content

+ Process-oriented

+ Discretion of sensitive information being processed with the team and customers

+ Ability to work independently and as a team

+ Effective time management

Location:Itasca, IL

Time Type:Full time

Department:Chicagoland Deli Provisions Hub