Administrative Assistant - South Dakota Board of Regents : Job Details

Administrative Assistant

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Posting Details

Posting Details

Logo Institution The University of South Dakota Working Title Administrative Assistant Posting Number CSA02190P Department USD-Cont Distance Ed Physical Location of Position (City) Vermillion Posting Text

The University of South Dakota's Division of Continuing & Distance Education is seeking a qualified candidate for the position of Administrative Assistant (Senior Secretary classification).

This position is in a fast-paced environment and is responsible for providing faculty, students, and administrative support. The individual will provide information regarding current programs to prospective students, assist new and returning students with registration, and troubleshoot student issues. Among other duties, this position will also provide administrative support to Continuing & Distance Education Department.

The successful candidate must have strong customer service skills, be team-oriented and highly organized, exhibit attention to detail, and be comfortable with the use of Microsoft Office products specifically Word, Outlook, and Excel.

Qualifications:

Office administration experience.

Knowledge of modern office software and systems.

Exhibit a high level of professional communication skills to coordinate meetings and activities of the Director of CDE & Associate Provost.

Good judgment to determine an appropriate course of action (referral or response) to varied situations.

Ability to maintain accurate records and demonstrated attention to detail.

Ability to manage workflow independently and follow through to successful completion.

Ability to communicate effectively in oral and written form.

Ability to maintain confidentiality.

Posting Date 10/16/2024 Closing Date Open Until Filled Yes First Consideration Date 10/30/2024 Advertised Salary Duration of the Term 12 months If Other, describe duration Appointment Percent 100 Work Hours

M-F 8am-5pm

Typical Hours Worked Per Week Appointment Type Regular Scope of Search External (includes Internal) If internal, define scope of search This position requires No Requirement If other, please indicate Department Description and Cultural Expectations Equal Employment Opportunity Statement

USD is committed to fostering a dynamic and welcoming working and learning environment for all. USD provides equal employment opportunities to all employees and applicants for employment without regard to ideological, political, or sectarian opinions or perspectives; or race, color, creed, religion, sex, ancestry, disability, national origin or any other factor protected by applicable federal, state, or local laws. USD is committed to the principles of free expression and encourages the timely and rational discussion of topics in an environment that is intellectually and ideologically diverse.

Contact Information

Working Conditions

Cognitive Requirements

Please check the appropriate response that describe the cognitive requirements for this position. Analyzing, Comprehend, Reading, Reasoning, Verbal Communication, Written Communication, Frequent Change, Intense Customer Interaction, Logic, Memory, Multiple Priorities, Multiple Stimuli, Pace-fast, Perform calculations

Protective Clothing/Equipment

Please check the appropriate response for this position's use of the following protective clothing or equipment. If other protection is used please identify

Physical Requirements

Please designate the physical requirements of this position Fine Finger Manipulation (keyboarding, pipefitting, bench work, etc), Grasping, Lifting light, Wrist Movement (twisting or rotating), Repetitive Motion, Sitting for sustained periods of time Describe any of the conditions selected

Sensory Requirements

Please check the appropriate response that describe the sensory requirements for this position. Hearing, Speaking, Vision (With and without corrective lenses)

Working Conditions & Exposures

Working Conditions or Exposures (or potential exposures) that this position may encounter during the course of the work day. Please describe, in more detail, any of the conditions checked above

Working Environment

Check the appropriate box(es) that best describes the environment in which the primary function of the position is performed. Office Environment If you have indicated Other Environment, if work tasks involve one or more of the above, or if further explanation is necessary, please use the space provided.

Supplemental Questions

Required fields are indicated with an asterisk (*).

Documents Needed to Apply

Required Documents

Optional Documents

* Resume

* Cover Letter

* Other

* Reference List