ADMINISTRATIVE ASSISTANT - Hinds Community College : Job Details

Position Title:

Administrative Assistant

Job Description:

This position provides full-time, administrative support to the Executive Director of Enrollment Operations and the Enrollment Center with a heavy focus on data management.

GENERAL STATEMENT OF THE FUNCTION

All Hinds Community College employees must commit to the Caring Campus approach to student engagement and daily apply these general behavioral objectives: listen to student questions and concerns with a positive attitude and make meaningful connections with students.

This position provides full-time, administrative support to the Executive Director of Enrollment Operations with a heavy focus on data management.

QUALIFICATIONS REQUIREMENTS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND/OR EXPERIENCE

An Associate of Arts or Applied Science degree is strongly preferred but not required. A high school diploma or equivalency diploma is required, plus two-five years of administrative support or data management experience is required. Excellent typing skills, data management and analysis, and broad computer skills are required daily.

ESSENTIAL DUTIES AND RESPONSIBILITIES, include the following. Other duties may be assigned.

* Maintain knowledge of diversity-related issues, legislation, and best practices.

* Provide full-time support to the Executive Director of Enrollment Operations and the Enrollment Center.

* Run daily reports to clean, manage, and analyze enrollment center data.

* Perform daily data entry of prospective student, current student, and applicant data in Workday from a variety of sources including ACT imports, website inquiries, prospect cards, recruitment events, transcripts, and applications.

* Review and edit student data daily including contact information, residency details, recruiting event attendance, and student admission documents.

* Assist with a wide scope of admission-related data management, including transcripts, admissions holds, and residency.

* Merge duplicate student records daily while maintaining data integrity.

* Assist with the audit by reviewing data for accuracy and making approved changes.

* Scan and index documents daily into a digital filing platform.

* Maintain the fixed asset inventory for the department.

* Complete purchases for the Enrollment Center through Purchase Order, Check Request, and P-card, providing the proper quotes and documentation.

* Conduct thorough follow-up of purchases to ensure timely payment.

* Maintain annual P-card training and purchasing privileges.

* Assist with special projects, as needed.

* Maintain broad knowledge of the enrollment process and programs and services available at the College.

* Provide outstanding customer service to all guests, prospective students, and current students.

* Assist with answering inbound phone calls and appropriately answer enrollment-related questions.

* Maintain excellent computer skills and daily use of all Microsoft Office Products, including in-depth use of Excel and CSV files. Daily manipulation of excel data is required.

* Handle confidential student information and records.

* Participates in implementing campus policies, procedures, and objectives.

* Works 37.5 hours per week and a flexible schedule when needed. Work hours typically range from 7:30 a.m. - 5:00 p.m. Monday - Thursday and 8:00 a.m. to 11:30 a.m. on Fridays, with extended office hours at select times of the academic year.

* Performs other duties as assigned by the appropriate authority.

SUPERVISORY RESPONSIBILITIES:

No

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to use hand to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. The employee frequently is required to stand, walk, sit, taste and smell. The employee is frequently required to sit.

The employee is occasionally required to stand; walk; and stoop, kneel, crouch, or crawl.

The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

The noise level in the work environment is usually moderate, and the employee is occasionally required to perform job responsibilities in the outdoors and off site.

We promote a culture of inclusion for all employees that respects individual strengths, ideas, and capabilities. We believe that our differences enable us to make better decisions, drive innovation, and deliver better results.

Mission

Hinds Community College is committed to moving people and communities forward by helping develop their purpose, passion and profession.

Vision

Hinds Community College will be a catalyst to create a competitive economy and a compelling culture for Mississippi.

Values

Hinds Community College aspires to the following IDEALS:

* Integrity

* Diversity

* Excellence

* Accountability

* Leadership

* Stewardship

In compliance with Title VI of the Civil Rights Act of 1964, Title IX, Education Amendments of 1972 of the Higher Education Act, Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990 and other applicable Federal and State Acts, Hinds Community College offers equal education and employment opportunities and does not discriminate on the basis of race, color, national origin, religion, sex, age, disability or veteran status in its educational programs and activities. We recognize our responsibility to provide an open and welcoming environment that fosters a culture of diversity, equity, and inclusion for employees and students to collaboratively learn, work and serve our communities.

The following have been designated to handle inquiries regarding these policies:

EEOC Compliance: Coordinator of Campus Culture and Diversity

Box 1100 Raymond MS 39154; Phone: 601-###-#### or Email: [email protected].

Title IX: Associate Vice President Student Services, Title IX Coordinator

Box 1100 Raymond MS 39154; Phone: 601-###-#### or Email: [email protected].

Full Time/Part Time:

Full time

Position Type:

12 Month 260 Days

Job Classification:

Hinds

Scheduled Hours:

37.5