Administrative Assistant - SunEnergy1 : Job Details

We are seeking a Construction Administrative Assistant to join our team. The ideal candidate will perform clerical, administrative, and technical tasks to support the construction management team. Provide administrative support to the office manager, project manager, general contractor, and other construction management staff Answer incoming phone calls and respond to emails in a professional way Act as a point of contact for vendors, subcontractors, and various construction services teams and solicit quotes from them for new jobs Prepare forms such as change orders, purchase orders, service agreements, and subcontracts Utilizes construction management software and/or tracking systems to keep project information current and accessible to a variety of users. Execute clerical and general office duties such as setting up filing systems, data entry, typing, copying, ordering office supplies, and other administrative tasks for special projects as requested Coordinate meeting logistics and deliverables such as handouts, and make travel arrangements for the project management team Experience High school diploma or equivalent required; college degree preferred. Experience in administrative support preferred. Excellent execution skills, highly focused task completion, follow-up, communication (written and verbal) and time management skills. Requires resourcefulness, strong organization skills, and flexibility with hybrid work location/schedule. Positive outlook, desire to support and interact with others daily in an exciting, challenging, and ever-changing work environment. Ability to meet deadlines while maintaining a professional attitude; great team-player and ability to accept feedback. Must exercise initiative and achieve objectives with minimal supervision. Must be detail-oriented and a problem-solver able to deal with complex situations. Strong computer skills required, proficiency in full Microsoft Office suite, especially Excel and PowerPoint. Experience in Adobe Acrobat, Microsoft Project, Visio, Sharepoint and Access preferred. Employment Type: Full Time Years Experience: 3 - 5 years Bonus/Commission: No