Administrative Assistant - American Eagle Outfitters : Job Details

Job DescriptionPOSITION TITLE: Administrative AssistantREPORTS TO: Executive Staff Assistant POSITION SUMMARY:This person would provide a full range of support including (but limited to) the following: help Executive Staff Assistant to manage Senior Executives in our Global Production & Sourcing department and our AE Design department; manage senior leadership calendar maintenance, expenses/travel, meeting set up, requesting/confirming models for meetings, support the Production teams with basic needs, UKG/Kronos timekeeping for the teams. Google Workspace experience is highly recommended. Also Ariba and Concur experience is a plus.RESPONSIBILITIES:

• Assist in managing and maintain the calendars for SVP of Global Production & Sourcing as well as their direct reports; Individual would need to feel comfortable and empowered to make judgment calls on time and calendar priorities
• Partner with other Executive Staff Assistants (ESAs) to coordinate meetings and general administrative needs; Attend monthly ESA call to stay connected
• Plan and execute domestic and international travel planning and expense reporting for SVP & directs as needed
• Set up and maintain a streamlined and organized tracking and filing system for onboarding and offboarding associates and update distro lists accordingly.
• Responsible for composing memos and general correspondence
• Assist in the creation and editing of presentations and other materials that SVP & leaders may request
• All other duties as assigned
• Able to work in a hybrid environment, meaning that some work may be performed remotely but certain essential functions must be performed in-person/in-office based on the needs of the business.
• In person/in-office collaboration is required particularly for leader and team support, the frequency of additional in-person/in-office collaboration (e.g., portion of week, entire week) is dictated by business needs. Such collaboration includes work centralized around milestone meetings.

QUALIFICATIONS:

• Bachelor degree; 3+ years previous & relevant executive-level support experience
• Critical / forward thinking proficiency
• Confidentiality & professionalism is non-negotiable
• Command presence / professional demeanor
• Ability to maintain a flexible schedule as well as flexible remote work vs in-office work (will be contingent on SVP's needs and requests)
• High degree of proficiency Google Workspace & Internet applications
• Strong analytical, prioritizing, interpersonal, and problem-solving skills
• Strong verbal and written communication skills
• Strong project management (from conception to completion) & planning skills
• Demonstrated collaborative skills and ability to work well within a team
• Ability to work in a fast-paced and deadline-oriented environment
• Self-motivated with critical attention to detail, deadlines and reporting.

PAY/BENEFITS INFORMATION:

• Actual starting pay is determined by various factors, including but not limited to relevant experience and location.
• Subject to eligibility requirements, associates may receive health care benefits (including medical, vision, and dental); wellness benefits; 401(k) retirement benefits; life and disability insurance; employee stock purchase program; paid time off; paid sick leave; and parental leave and benefits.
• Paid Time Off, paid sick leave, and holiday pay vary by job level and type, job location, employment classification (part-time or full-time / exempt or non-exempt), and years of service. For additional information, please click HERE.
• AEO may also provide discretionary bonuses and other incentives at its discretion.

About UsAmerican Eagle Outfitters (NYSE: AEO) is a portfolio of unique, loved and enduring brands with merchandise assortments that consist of high-quality, on-trend apparel, intimates, activewear, accessories, and personal care products. AEO operates stores in the United States, Canada, Mexico, and Hong Kong, and ships to approximately 80 countries worldwide through its websites. American Eagle and Aerie merchandise also is available at more than 300 international locations operated by licensees in approximately 30 countries. AEO is an Equal Opportunity Employer and is committed to complying with all federal, state and local equal employment opportunity ( EEO ) laws. AEO prohibits discrimination against associates and applicants for employment because of the individual's race or color, religion or creed, alienage or citizenship status, sex (including pregnancy), national origin, age, sexual orientation, disability, gender identity or expression, marital or partnership status, domestic violence or stalking victim status, genetic information or predisposing genetic characteristics, military or veteran status, or any other characteristic protected by law. This applies to all AEO activities, including, but not limited to, recruitment, hiring, compensation, assignment, training, promotion, performance evaluation, discipline and discharge. AEO also provides reasonable accommodation of religion and disability in accordance with applicable law. Applications will be accepted until the Apply Before date (if applicable), but may be extended based on applicant volume.