Administrative Assistant - VetJobs : Job Details

Job Description We seek an organized, detail-oriented, proactive Administrative Assistant to join our team. The ideal candidate will be a resourceful problem-solver with excellent communication skills, who can handle various tasks with ease and efficiency. The Administrative Assistant will support the CEO and other team members by managing various administrative tasks, assisting with daily office needs, and ensuring smooth operations. Key Responsibilities: Respond to emails and phone calls promptly and professionally, ensuring effective communication between company stakeholders, clients, and team members. Schedule and coordinate meetings, appointments, and conferences, considering the availability of participants and resources. Arrange travel and accommodations for team members, ensuring itineraries are organized and cost-effective. Manage and maintain an up-to-date contact list, including clients, suppliers, and partners. Prepare and maintain customer spreadsheets, keeping online records accurate and organized for easy access. Organize and coordinate managers' calendars, ensuring they know about upcoming deadlines, events, and appointments. Conduct market research to support company strategy and decision-making. Create engaging and informative presentations as assigned for internal and external use. Address employees' administrative queries, providing timely and accurate information or solutions. Serve as the first point of contact for customer service, ensuring a positive client experience and maintaining a professional company image. Qualifications: High school diploma or equivalent; bachelor's degree preferred Proven experience as an administrative assistant, secretary, or in a similar role Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office management tools Excellent written and verbal communication skills Strong organizational and time management skills with the ability to multitask Attention to detail and problem-solving abilities Ability to work independently and as part of a team Discretion and confidentiality when handling sensitive information If you are a motivated individual with a strong work ethic and a passion for helping others succeed, we encourage you to apply for this position. Join our team and play a crucial role in contributing to our company's success.