Administrative Assistant - Pathlabs : Job Details

Who we arePathlabs is an end-to-end digital media partner built for agencies. We handle all aspects of our clients' digital media campaigns, so they can focus on growing their business.Pathlabs is an extension of an agency's team, combining the best of both worlds between in-house teams and media vendors. In a product-obsessed world, we double down on service-based solutions. We focus on planning, executing, optimizing, and reporting of performance-based paid advertising campaigns - providing our clients a single point of entry into the world of digital media. What you'll doThe Administrative Assistant will be instrumental in ensuring the efficient operation of the executive leadership team and supporting the CEO through the Director of Operations. This position demands a dedicated individual who can effectively navigate a fast-paced executive environment while ensuring the CEO's personal and professional life runs smoothly. The ideal candidate will be highly organized, proactive, and skilled at handling confidential information with discretion. Additionally, this role involves streamlining administrative tasks and logistics for the Executive team, ensuring efficiency and organization, and will report to the Director of Operations. This role is based in Missoula, MTSupport the Director of Operations in tasks related to the CEO

• Personal Task Management: Manage personal tasks for the CEO, including, but not limited to; paying bills, setting up appointments, scheduling, etc
• Project Management: Oversee and project-manage personal projects on behalf of the CEO, which may include home maintenance, events, or personal errands.
• Vendor Coordination: Liaise with local vendors to ensure timely and quality execution of personal projects and tasks.
• Confidentiality: Handle sensitive and confidential information with the utmost discretion.
• On-site & Off-site Work: Assist with personal projects both inside and outside of the office, including tasks that require off-site management or personal oversight

Executive Team Support

• Scheduling & Calendar Management: Manage the calendars and schedules for the executive team, ensuring all meetings, calls, and events are appropriately booked.
• Travel Coordination: Organize travel arrangements for the executive team as needed, including booking flights, accommodations, and transportation.
• Correspondence: Assist with communication on behalf of the executive team, including responding to emails and calls when asked.

Operational Support for Operations Team

• Operational Assistance: Support the Operations team with day-to-day tasks as needed such as communicating with vendors, being hands-on in the office keeping the space tidy and comfortable, and jumping in on projects.
• Communications: Company communications such as birthday shoutouts, event information and invitations, etc as needed.

Additional Responsibilities:

• Event Coordination: Assist in the execution of company and executive events, both personal and professional.
• Technology Management: Ensure that the CEO and executive team have the necessary technology resources, coordinating IT support when necessary.

What you will bring

• 1-2 years of experience working in an administrative role
• Ability to handle confidential and sensitive information with complete discretion.
• Exceptional organizational skills with a keen attention to detail.
• Strong verbal and written communication skills.
• Ability to prioritize and manage multiple tasks simultaneously.
• Tech-savvy and proficient in Google Suite, and familiar with travel booking platforms.
• Adept at handling last-minute requests and shifting priorities with a positive attitude and a desire to learn new skills.
• Ability to work with and accommodate various personalities and work styles.
• Alignment with Pathlabs' Core Values:
  • Unforgettable Service
  • People First
  • Own It
  • Master The Craft

What we provide

• Unlimited Paid Time Off & 13 paid holidays annually
• Health, Dental, Vision and Life Benefits with generous company contribution
• 401k with a 3% company match
• Hybrid workplace with in-office, flexible and remote options
• Dog-friendly office
• Employee Assistance Program for anyone in your household (even if you/they aren't enrolled in our insurance)
• $250 annual charitable donation match available when a donation is made by an employee to a 501c3 charity organization.
• 20 hours of paid time off to take action and make a difference in the civic life of your community
• Continuous learning opportunities funded by Pathlabs

**This position is not eligible for immigration sponsorship.Commitment to InclusivityPathlabs recognizes and values the impact that diversity in background, experiences, culture, and identity brings to our company. Pathlabs is an equal opportunity employer and does not discriminate on the basis of race, creed, color, sex, national origin, marital status, sexual orientation, religious or political affiliation, gender identity, disability, and any other classification, rather we celebrate these differences. We encourage people of color, members of the LGBTQ+ community, and gender diverse people to apply and we prioritize creating a safe and inclusive workplace for all individuals.