Administrative Assistant - Hillwood Investment Properties : Job Details

Company Overview:Hillwood, a Perot company, is a premier commercial and residential real estate developer, investor, and advisor of properties throughout North America and Europe. Hillwood was founded in 1988 by Ross Perot, Jr. in association with the Alliance Texas project - an award winning 27,000-acre master-planned, mixed-use development and global logistics hub.With a diverse portfolio of properties and home to many of the world's leading companies, Hillwood is committed to bringing long-term value to our customers, partners, and the communities we serve. For more information, please visit www.hillwood.com.Hillwood Properties, based in Fort Worth, is a premier real estate developer specializing in industrial-logistics, corporate office, and retail mixed-use development, as well as airport and property management. With a commitment to excellence and innovation, Hillwood has established a reputation for quality development that drives economic growth for communities throughout North Texas. Signature developments include AllianceTexas, Circle T Ranch, and Frisco Station. To date, Hillwood Properties has developed and acquired 31 million square feet of industrial, 3.2 million square feet of retail and office, and over 4,000 multifamily units. For more information on Hillwood Properties' flagship development, AllianceTexas, please visit www.alliancetexas.com.Position SummaryHillwood is seeking a skilled and motivated Administrative Assistant in Ft. Worth, TX to support the Development department. The ideal candidate will demonstrate strong customer service skills, meticulous attention to detail, and excellent organizational abilities. They will possess the ability to multitask effectively, show initiative, and maintain professionalism in a dynamic environment. Additionally, this individual must have outstanding interpersonal and communication skills to interact seamlessly with all levels within the organization and outside of the organization.Responsibilities:Administrative Support:

• Prepare internal and external correspondence, reports, and spreadsheets.
• Coordinate with consultants to gather and share project information as needed.
• Screen incoming calls, relay detailed messages, and respond independently when appropriate.
• Schedule and manage calendars, ensuring efficient time management for team members.
• Maintain organized office files, both electronic and hard copies, to ensure quick access to information.
• Prepare and revise PowerPoint presentations for team and client meetings.
• Coordinate logistics for meetings, including catering and travel arrangements.
• Maintain up-to-date contact information within Salesforce.
• Assist with special projects and other administrative duties as assigned.

Financial and Budgeting

• Code and process contracts and invoices through the accounting system (Canon).
• Assist in the preparation of the annual budget, contributing to financial planning and projections.
• Prepare and process expense reports accurately and in a timely manner.
• Prepare and follow up on check requests to ensure timely payments.

Reception and Event Support:

• Provide front desk coverage for morning/afternoon breaks or lunch once a week.
• Assist with planning and executing company events, ensuring smooth logistics and a positive experience for attendees.

Financial / Budgets:

• Code and process contracts/invoices through accounting system (Canon)
• Prepare and process expense reports
• Assist in preparation of annual budget
• Prepare and follow up on check requests

Required Skills/Abilities:

• Strong written and verbal communication skills.
• Highly organized with meticulous attention to detail.
• Strong time management skills and the ability to work independently.
• Strong problem-solving skills and the ability to work independently.
• Ability to build and maintain positive relationships with colleagues, executives, and external contacts.
• Ability to adapt to changing priorities and handle multiple tasks efficiently.
• Demonstrate the ability to handle sensitive and confidential information with discretion.
• Professional demeanor and strong interpersonal skills.
• Ability to work collaboratively in a team environment.
• Strong sense of responsibility and ability to take initiative.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, and Outlook).
• Experience answering multi-line phones and working with copiers and fax machines.
• Ability to work in-office full-time.

Education and Experience:

• Minimum 3 years of administrative experience in a professional environment required
• High school diploma required; Bachelor's degree preferred
• Experience with Box and Salesforce preferred.
• Real Estate, Construction or related industry experience strongly preferred.

EEO Statement: Hillwood is committed to providing Equal Opportunity in Employment, to all applicants and employees regardless of, race, color, religion, gender, age, national origin, military status, veteran status, handicap, physical or mental disability, sexual orientation, gender identity, genetic information or any other characteristic protected by law.#PROP