Administrative Assistant - California Department Of Education : Job Details

Spectrum Center Schools and Programs, a growing, dynamic organization with a social mission to offer hope, is seeking an Administrative Assistant to join our award-winning team and perform meaningful work in a culture that welcomes innovation, encourages creative expression and offers limitless potential for personal and professional satisfaction!

If you thrive in a fast-paced, goal-oriented, outcome-driven environment, seek a career with genuine purpose, and possess a problem-solving mindset, a sense of humor, and a stellar work ethic - We Should Talk! ??

As an Administrative Assistant, you will assist with and participate in various administrative and/or office management duties as established and/or needed. This position is responsible for assisting the Office Manager and/or the Program Director with the overall administrative functions of the school.

? Responsibilities Include:

* Assisting with or performing receptionist/front office duties, including answering and screening all telephone calls, and arranging conference calls, greeting scheduled visitors and conducting them to appropriate area or person.

* Assisting with processing all incoming/outgoing mail for the agency; receiving courier packages, picks up and routes incoming mail to appropriate persons, and preparing outgoing mail and correspondence, including email and faxes.

* Assisting supervisor and/or other school staff in ordering and maintaining supplies and equipment.

* Making copies of correspondence and other printed materials.

* Assisting supervisor with organizing and maintaining all various school and office files.

* Assisting supervisor and/or other school staff with other project activities such as employee mailings, distributing fliers, other student materials, and information relevant to the school's employees, students, or parents.

* Assisting supervisor in performing necessary and specific functions as designated, ensuring all administrative duties and responsibilities of the school or office location are completed in a timely, efficient, and effective manner.

* Assisting supervisor as needed in preparing various reporting and record-keeping requirements including but not limited to accounting, personnel, student, and other performance/operations reporting and record keeping.

* Participating and/or assisting with other school functions, activities, or tasks as requested by supervisor.

* Participating, performing, or assisting with other duties or tasks as assigned.

? Qualifications Required:

* Associate's degree or higher in relevant field.

* Minimum one-year prior experience working in an administrative role, preferably in an education setting.

* Ability to effectively present information and respond to questions from groups of staff members, students, parents, customers, and the general public.

* Proficient in writing detailed reports, business correspondence, procedure manuals, research abstracts and articles.

* Highly skilled in the utilization of computers including Microsoft applications such as Word, Excel, Outlook, and PowerPoint.

Requirements / Qualifications

Requirements / Qualifications