Administrative Assistant - Wasion Americas : Job Details

Job Summary

We are seeking a highly organized and detail-oriented Administrator to join our team. The ideal candidate will support day-to-day operations, ensuring that administrative processes run smoothly and efficiently. The role requires excellent communication skills, a proactive attitude, and the ability to multitask in a fast-paced environment.

Key Responsibilities

Administrative Support: Provide general administrative support, including managing phone calls, emails, scheduling appointments and maintain calendars, and organizing travel arrangements.

Contract Management: Assist with the creation, review, and tracking of contracts and agreements, ensuring compliance with company policies and legal requirements.

Document Management: Maintain and update records, files, and databases to ensure accuracy and easy retrieval of information, both electronic and physical.

Office Coordination: Coordinate office activities and operations to ensure efficiency and compliance with company policies.

Communication: Serve as a point of contact for internal and external stakeholders, addressing inquiries and redirecting as needed.

Financial Assistance: Support basic bookkeeping tasks, such as processing invoices, expense reports, and maintaining records of financial transactions.

Procurement: Managing office inventory and working with vendors to ensure the regular supply of office materials.

Project Support: Assist in various projects and initiatives, providing administrative and logistical support to ensure successful execution.

Vendors Management: Filing, maintaining, and organizing all vendor records and vendor related communication.

Other tasks assigned by leaders.

Qualifications

Education: Bachelor's degree or equivalent; Master's degree in Business Administration or a related field is preferred.

Experience: 5+ years of experience in an administrative role, and office management.

Skills:

Strong organizational and time-management skills.

Excellent written and verbal communication skills.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other office software.

Ability to handle confidential information with discretion.

Strong problem-solving abilities and attention to detail.

Ability to work both independently and as part of a team.