Administrative Assistant - Northwestern Mutual : Job Details

At Northwestern Mutual, we are strong, innovative and growing. We invest in our people. We care and make a positive difference.

What's the Role?

Northwestern Mutual (NM) has been helping families and businesses achieve financial security for over 165 years. Through a distinctive, whole-picture planning approach including both insurance and investments, we empower people to be financially confident. We combine the expertise of our financial professionals with a personalized digital experience and innovative technology to best serve our clients.

NM's Data Engineering & Enablement (DEE) Strategy & Business Operations team is seeking a strategic, analytical, organized, and motivated administrative assistant to join the team. Reporting directly to the Senior Director, Strategy & Business Operations, you will be responsible for supporting the DEE leadership team by managing day-to-day administrative and operational needs through effective calendar management, meeting coordination, travel logistics, and event management. You will prioritize tasks across multiple leaders and are expected to have strong experience working with executive teams in fast-paced environments.

Key Responsibilities:

* Provide administrative support to the Data Engineering & Enablement (DEE) leadership team

* Drive calendar management across multiple leaders and identify areas to optimize the leadership team's time and make recommendations regarding time management, prioritization, and business needs

* Execute business travel and expense reports for leaders and team members

* Support the management of department monthly/quarterly activities including employee engagement, lunch & learn series, department holiday parties, in-person leadership and team offsites, and town halls

* Own meeting attendee communications, venue management/coordination, audio/video set-up, catering, and program material preparation

* Support building space management and facility moves

* Maintain all department supplies and orders with external venues and internal partners

* Facilitate new hire onboarding and terminations

* Find opportunities for process optimization throughout team and company processes

Desired Background:

* 5+ years of administrative experience supporting multiple senior level executives in a fast-paced, corporate environment

* Bachelor's and/or master's degree preferred

* Excellent written and verbal communication skills

* Excellent organizational and time management skills

* Attention to detail and problem solving

* Strong calendar management and prioritization skills

* Mastery of MS Office, including Word, Excel, PowerPoint, and Outlook

* Experience with Confluence, SharePoint, and Concur, preferred

* Experience in event planning and/or project coordination is a plus

* A strong team player, who thrives in a collaborative setting, poised and able to work with individuals at all levels of the organization

* Experience working in a fast-paced environment and can adapt quickly to changing demands

* Stellar communication skills and can connect with a wide range of internal and external stakeholders in person, virtually, and over email

* Discretion, diplomacy, and excellent judgment; high degree of integrity when dealing with confidential and sensitive information

#LI-Hybrid

Compensation Range:

Pay Range - Start:

$22.57

Pay Range - End:

$33.86

Northwestern Mutual pays on a geographic-specific salary structure and placement in the salary range for this position will be determined by a number of factors including the skills, education, training, credentials and experience of the candidate; the scope, complexity as well as the cost of labor in the market; and other conditions of employment. At Northwestern Mutual, it is not typical for an individual to be hired at or near the top of the range for their role and compensation decisions are dependent on the facts and circumstances of each case. Please note that the salary range listed in the posting is the standard pay structure. Positions in certain locations (such as California) may provide an increase on the standard pay structure based on the location. Please click here for additional information relating to location-based pay structures.

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We are an equal opportunity/affirmative action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender identity or expression, sexual orientation, national origin, disability, age or status as a protected veteran, or any other characteristic protected by law.

If you work or would be working in California, Colorado, New York City, Washington or outside of a Corporate location, please click here for information pertaining to compensation and benefits.