Administrative Assistant - MCPHS University : Job Details

The School of Physician Assistant Studies seeks an Administrative Assistant who provides administrative support for the program, and is responsible for a broad scope of administrative support activities, which may include any of the following, as well as related tasks:

* Serves as the first point of contact for the department; greets visitors and callers; triages incoming calls and inquiries from students and outside sources.

* Assists the Directors of Didactic and Clinical Education with data entry and student progress monitoring (Populates and checks the Curriculum Archive, eValue, adds student grades to the student success tracking excel spreadsheet and assists with Blackboard entries.)

* Manages the department calendar, including calendars of faculty, department head and staff

* Maintains a spreadsheet to keep track of faculty vacation days

* Assists with didactic and clinical year course and room scheduling

* Creates and manages Zoom rooms

* Manages databases; enters data; produces reports and charts

* Prepares typed reports, memoranda and meeting minutes

* Arranges and coordinates room reservations, catering, parking requests, and other provisions for departmental meetings, events and ceremonies

* Maintains department files and records; scans, faxes and photocopies documents as needed

* Assists in the preparation of exams and related course materials (e.g., course packs, syllabi, course evaluations), assists faculty with ExamSoft data management; proctors exams as requested

* Prepares and maintains student administrative files to include transcripts, CORIs, immunization verification, BLS/ACLS, OSHA, HIPAA, and other records as directed

* Assists in the preparation of interim reports and self-studies for accreditation

* Prepares and maintain files required by accrediting agencies; collects data to meet program accreditation-approved assessment plans; distributes surveys to employees and graduates

* Prepares itineraries and assists with coordination of faculty/staff/student candidate interviews

* Manages inventory of department supplies; generates and tracks purchase orders

* Processes invoices for payment

* Assists with office mailings; sorts and distributes mail

* Assists in coordination of inter-professional education activities

Additional responsibilities may be assigned by supervisor