Administrative Assistant - University of Illinois : Job Details

Administrative AssistantHiring Department: Medical Education Location: Rockford, IL USA Requisition ID: 1028218 Posting Close Date: 11/17/24 About the University of Illinois Chicago UIC is among the nation's preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent Best Colleges rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has over 300,000 alumni, and is one of the largest employers in the city of Chicago. Description: Position Summary This position serves as lead administrative support for the curricular operations of the Office of Medical Education at the University of Illinois Rockford campus. This requires a thorough knowledge of the educational components and scheduling of the curriculum, excellent communication, problem-solving, and organizational skills along with the ability to interact effectively with faculty, students, and administrators at the Rockford campus and participating healthcare systems. Duties & Responsibilities

Coordination and oversight of the Phase 1 curriculum including organization (college-wide) of the Box platform, local organization and maintenance of Blackboard as well as monitoring and training of Course Coordinators at the other campuses. This also includes the coordination and management of various online learning tools such as Blackboard, Echo360, ScholarRx, etc.

Serves as college-wide Project Manager for assigned courses supporting the educational goals of students across the three campuses and supervising coordinator work on each campus as it pertains to the course as outlined in the College Wide Project Manager Roles and Responsibilities Document.

Oversight of Phase 2 student track assignments, rosters, and cross clerkship/elective course scheduling.

Resolves scheduling issues to ensure students meet the curricular requirements in Phase 1, Phase 2, and Phase 3.

Cross-trains and provides cross-training with other personnel in the Office of Medical Education and Evaluation to provide back-up and create a team environment.

Produces and shares (college-wide) student facing learning platforms and materials.

Provides support and oversight of implementation of new electives and course/clerkship review.

Maintains information regarding the Phase 1 through Phase 3 student course requirements, credentialing, compliance, and processes on the Rockford Learning Management System.

Interacts regularly with various deans, department chairperson, participating healthcare institutions, and faculty to provide input regarding student scheduling, committee deliberations, curricular matters, staff issues, and special projects.

Supervises clerkship coordinators responsible for daily scheduling and maintenance of required Phase 2 clerkships and Phase 3 electives overseeing their work for accuracy to ensure the smooth operation of the Office of Medical Education Evaluation and clerkship scheduling.

Participates in the leadership team of the Office of Medical Education & Evaluation including onboarding and training new team members and maintaining the onboarding training document for the Office of Medical Education & Evaluation.

Trains new faculty on necessary educational technology platforms and procedures for participating in the teaching of the UICOM curriculum.

Provides appropriate data on the educational program to the Assistant Dean for submission to the Liaison Committee on Medical Education (LCME), the American Association of Medical Colleges, and the National Board of Medical Examiners.

Participates in and compiles reports regarding the educational program for various committees within the College of Medicine.

Maintains certification as a Test Center Administrator (TCA) for our Computer-Based Test Center (CBT), which administers USMLE Step 1 & Step 2 Examinations, under the direction of the CBT Coordinator & Office Supervisor, as well as proctor for the CBT as needed.

Performs other related duties as assigned.

Qualifications: Minimum Qualifications

• High school graduation or equivalent
• Any one or any combination totaling five (5) years (60 months) from the following categories:
  • college course work in business, finance, accounting or a related field:
    • 60 semester hours or an Associate's degree equals one (1) year (12 months)
    • 90 semester hours equals two (2) years (24 months)
    • 120 semester hours or a Bachelor's degree equals three (3) years (36 months)
    • Master's degree or higher equals four (4) years (48 months)
  • progressively more responsible professional, managerial and supervisory experience that included experience in areas such as supervising staff or a job function, organizing and coordinating office operations, and performing duties that lead to knowledge of generally accepted office management principles

*As required by the position to be filled, education, training and/or work experience in an area of specialization inherent to the position may be required to meet credential requirement #2 above. Preferred Qualifications Blackboard Learning Management System Knowledge, strong administration skills, Prometric Chief Proctor Training, and managerial skills/experience. The budgeted salary range for theposition is $59,982 - $66,241. Salaryis competitive and commensurate with qualifications and experience, while alsoconsidering internal equity. Please upload college transcripts and a list of three professional referencesat the time of submitting your application. If you do not have a copy of yourtranscripts at the time of the application, please email a copy [email protected] by the position closedate. Please note that once you have submitted your application you will not beable to make any changes. In order to revise your application you must withdrawand reapply. You will not be able to reapply after the posting close date. Please ensure the application is fullycompleted and all supporting documents have been uploaded before the postingclose date. The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify. The university provides accommodations to applicants and employees. Request an Accommodation