Administrative Assistant - The Salvation Army USA Central Territory : Job Details

Administrative Assistant

The Salvation Army USA Central Territory

Job Location : Omaha,NE, USA

Posted on : 2024-11-07T08:12:27Z

Job Description :

The Salvation Army Mission: The Salvation Army, an international movement, is an evangelical part of the universal Christian church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.

Summary/Primary Purpose: Provide administrative support to the Youth and Candidates' departments. Manage the office, perform clerical and administrative tasks, manage information systems, and assist with seasonal activities and divisional events as needed.

Essential Duties and Responsibilities:

  • Handle all word processing and clerical tasks including routine correspondence, reports and requests.
  • Set up meetings, prepare meeting documents and take minutes as requested.
  • Handle all incoming and outgoing communication, including telephone calls, messages and mail. Complete telephone calls upon request.
  • Create and maintain filing system, physical and digital.
  • Upload and organize Candidates' paperwork.
  • Schedule appointments as requested.
  • Maintain department e-mail/mailbox, calendars and databases.
  • Account for office supplies, organization, inventory, supply ordering and cleanliness.
  • Give technical assistance to Corps or Units in the development and implementation of programming, as directed.
  • Prepare files for projects and keep them current.
  • Assist with the Divisional Youth Reviews and scheduling.
  • Update and maintain social media communications as directed by the DYS & YMC.
  • Provide updates to the Departments website as directed.
  • Submit required data, reports and budget information to various sources.
  • Assist with the compilation, collection and submission of reports to Territorial Headquarters.
  • Assist with major events and seasonal programs
  • Driving is an essential function of this position.
  • All other duties as assigned.

    • Supervisory Responsibilities: N/A

    Education and/or Experience: Associate degree (AA), and 3-5 years' experience preferred.

    Qualifications: The requirements listed below are representative of the minimal knowledge, skill, and/or ability required for this position.

  • Ability to be flexible and able to work on multiple projects or tasks simultaneously
  • Intermediate skills in Microsoft software to include Word, Excel, PowerPoint and Access. As

    • well as the ability to access payroll, timekeeping and personal data via a web-based system.

  • Administrative skills to include utilization of standard office equipment, data entry, 10-key,

    • attention to details and filing.

  • Good communication skills both written and spoken, and ability to maintain effective working

    • relationships.

  • Demonstrated ability to handle confidential matters.

    • Other Qualifications: Must pass all applicable background checks. Must possess a valid driver's license from the state in which you reside. Must be approved through The Salvation Army Fleet Safety Program to drive either a Salvation Army or personal vehicle on Salvation Army business. Must successfully complete Safe from Harm training within 90 days of hire, as established by The Salvation Army.

    Certificates, Licenses, Registrations: N/A

    Physical Requirements: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

    While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear. The employee is occasionally required to stand; walk and reach with hands and arms. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 50 pounds.

    Working Conditions: The work environment is a business office setting with office equipment, light traffic and moderate noise levels.

    All employees recognize that The Salvation Army is a church and agree that they will do nothing as an employee of The Salvation Army to undermine its religious mission.

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