POSITION DUTIES AND QUALIFICATIONS SUMMARY OF DUTIES: Performs research and analytical work in support of administrative, financial, and personnel functions.
DUTIES AND RESPONSIBILITIES:* Position Specific Summary The Administrative Assistant position at the City of Tucson's City Clerk's Department is responsible for maintaining city records, coordinating meetings, and assisting with municipal elections to ensure legal compliance and transparency. This position involves providing customer service, processing public records requests and official documents. Work is performed under the supervision of the Office Supervisor. This position does not supervise.
Duties and Responsibilities - Provides assistance to the public, city officials, and employees by answering questions related to city policies, procedures, and services. Guides citizens through processes like obtaining state liquor licenses, bingo and off-track betting, public records, claim filing, elections support and management of the city's boards and commissions.
- Drafts, reviews, and distributes official city documents such as legal notices, resolutions, ordinances, and correspondence. Assists with reviewing documents for errors, formatting corrections to ensure documents meet city standards.
- Organizes, maintains, and ensures the accessibility of city records. Transcribes and logs council meeting minutes ordinances, and resolutions, in compliance with records retention laws.
- Processes and responds to public requests in accordance with state and local laws, ensuring timely and accurate delivery of requested information.
- Prepares, organizes, and distributes agendas, packets, and minutes for city council meetings, boards, and commissions. Ensures the timely publication of meeting materials and public notices.
- Assists with the coordination and administration of municipal elections, including assisting with voter registration, polling locations, and election day logistics. Ensures compliance with election laws and regulations.
- Performs other duties and tasks as assigned.
Working Conditions Mostly office environment. * All duties, responsibilities listed are subject to change.
MINIMUM REQUIRED QUALIFICATIONS: Education: 6 months post high school
Work Experience: One (1) year of directly related experience
License: Any combination of relevant education and experience may be substituted on a year-for-year basis.
ADDITIONAL MINIMUM REQUIRED QUALIFICATIONS: Education: 6 months post high school
Work Experience: Prior work experience in-Administrative Support, Clerical, Data Analysis, Record Keeping
License/Certifications: Languages: PREFERRED QUALIFICATIONS: Special Instructions: The Arizona Notary Public Commission must be obtained within twelve (12) months of hire / prior to the completion of the probationary period and must be maintained throughout employment in this position. Experience in: Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Utilizing OnBase for document management, workflow automation, and agenda preparation. Preparing reports and communicating with team members and stakeholders. Producing accurate documents and maintaining meticulous records, minimizing errors in work. Drafting and composing official correspondence
ADDITIONAL POSITION INFORMATION: Position Title: Administrative Assistant To view the full job profile including classification specifications and physical demands click
here.
Department Name: City Clerk
Department Link: Recruiter Name: Dmitriy Adamia
Recruiter Email: [email protected] FTE%: 100
FLSA: Non-Exempt
Position Type: Regular
COMPENSATION & BENEFITS Full Hourly Range: $16.50 - 28.46 USD The Full Hourly Range reflects the City of Tucson's pay range at the time of posting. The City of Tucson considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity. The City of Tucson offers a generous benefits package for benefit-eligible positions.The comprehensive, flexible, and affordable coverage is designed to optimize health and well-being, security and future, and peace of mind. Benefits begin with medical, dental, vision, life, disability, and FSA coverage, surpassing your standard 401(k) program by offering a rich pension plan plus optional Roth and pretax deferred compensation savings. With your well-being in mind, our paid time off program provides new hires with 38 paid days off in the first year of employment, with time off increasing steadily in subsequent years. We offer twelve weeks of paid parental leave, paid tuition reimbursement, student loan repayment, off- and on-the-job training, and opportunities to forge connections with peers and the community through employee resource groups and paid volunteer hours. You can learn more about our benefits at
POSTING INFORMATION Posting Close Date: Applicants must submit their completed application by 11-06-2024 at 11:59 p.m. MST
APPLICATION INSTRUCTIONS Please see the special application instructions below and follow the directions for applying to this position.
Special Instructions: As part of the online application process, all applicants are required to submit an updated resume. Applications received that do not contain a resume will be considered incomplete and will not be considered further in this recruitment process. Physical and lifting abilities/requirements are determined by position and are included in the position description.
Background Check: This position has been designated to require a criminal background check. CITY OF TUCSON IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER and does not discriminate based on race, color, religion, sex (including sexual orientation, gender identity, and pregnancy), national origin, veteran status, age, disability, genetic testing, or any other protected status. If you believe you have been a victim of discrimination, you may file a complaint with the City of Tucson's Office of Equal Opportunity Programs, U.S. Equal Employment Opportunity Commission (EEOC) or Arizona Attorney General's Office of the Civil Rights Division (ACRD). Click for more information from ACRD about employment discrimination and how to file a complaint with ACRD The City of Tucson employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services. The City of Tucson is committed to providing access and reasonable accommodation for individuals with disabilities or who require religious accommodation; please contact Human Resources at
[email protected] or 520-###-####.
City of Tucson is an Equal Opportunity/Affirmative Action/Veterans/Disability Employer. Questions? If you need assistance applying for any position, please contact
[email protected] or 520-###-####.
[email protected]
