Administrative Assistant - CHOCTAW GLOBAL : Job Details

HIRING ACTION IS CONTINGENT UPON SUCCESSFUL AWARD OF CONTRACTWHY JOIN CHOCTAW WORKFORCE SOLUTIONS:Are you ready to bring your organizational and multitasking skills to a role that truly matters? Join Choctaw Workforce Solutions (CWS) as an Administrative Assistant and be at the heart of our mission. Your talents will ensure essential operations running seamlessly, supporting those who serve our nation. This in more than an administrative role - it is an opportunity to be a valuable part of a supportive, purpose-driven team.YOUR RESPONSIBILITIES:

Data Management & Reporting:

Oversee and analyze various data sets to support accurate reporting and project oversight.

Maintain organized databases for critical section-specific information, such as case management, immunization, lab, audiology, and provider-specific data.

Prepare consolidated reports from collected data ensuring seamless information flow within the department.

Scheduling & Coordination:

Manage in-processing and out-processing schedules, ensuring efficient onboarding and offboarding.

Maintain detailed records of sign in/sign out rosters and the number of Service Members (SMs) processed for each session, while maintaining precise and up-to-date databases.

General Clerical Support:

Perform general clerical duties, including copying, faxing, mailing, scanning, and filing.

Uphold productivity standards consistent with departmental expectations, providing dependable and efficient administrative support.

Productivity & Compliance:

Adhere to productivity standards and maintain a level of performance consistent with other team members.

Ensure compliance with health, immunization, and vaccination requirements, and complete all specified DoD, DHA, and MTF training.

WHAT WE ARE LOOKING FOR: Education:

• High school diploma or equivalent with at least one (1) year of college.
• Must be a United States citizen.

Experience:

• At least one (1) year of experience in program assistance and/or management support within the past three (3) years, with a solid working knowledge of Microsoft Office Suite, including Word, Excel, and PowerPoint.

Licensure & Certifications:

• Current certification in Basic Life Support (BLS) issued by the American Red Cross or the American Heart Association Basic Life Support for Healthcare Providers.

Skills & Competencies:

• Organizational Ability:
• Proven skills in managing multiple tasks and databases with accuracy.
• Proficiency in MS Office:
• Familiar with MS Word, Excel, and PowerPoint for effective data handling and reporting.
• Effective Communication:
• Ability to interact professionally with team members, managing both daily tasks and unexpected issues.
• Confidentiality:
• Understanding of HIPAA guidelines and patient confidentiality, ensuring all patient interactions and records are managed with discretion.

WORK CONDITIONS: Location:

• Work will primarily be performed at William Beaumont Army Medical Center (WBAMC) and affiliated facilities within a forty (40) mile radius with potential assignments based on operational needs.

Schedule:

• Hours may vary based on mission requirements, including surge support during mobilizations and demobilizations. Flexibility is required to meet mission demands.

Compliance:

• Follow government, DoD, and MTF clinical standards, and record work hours accurately in DMHRSi and other required systems.

WHAT YOU WILL LOVE ABOUT THIS POSITION:

• Meaningful Work:
• Support the backbone of military healthcare with essential administrative assistance.
• Skill Development:
• Enhance your skills in data management, reporting, and project oversight while working in a dynamic healthcare setting.
• Team-Oriented Environment:
• Be a valued team member with colleagues who share your commitment to excellence.
• Growth & Impact:
• Experience a role where your contributions directly support the mission, giving you a sense of daily accomplishment.
• Confidentiality:
• Knowledge and adherence to HIPAA guidelines to maintain confidentiality and secure handling of sensitive information.

JOIN OUR MISSION:At CWS, every role is vital, and as an Administrative Assistant, your work will directly support our goal to serve those who serve us. Join a purpose-driven team where your attention to detail, efficiency, and commitment to excellence truly make a difference. Empower your career and make an impact every day - apply today!EEO/AAP STATEMENT: We acknowledge and honor the fundamental value and dignity of all individuals. We pledge ourselves to craft and maintain an environment that respects diverse traditions, heritages, and experiences. Choctaw is an Equal Employment Opportunity and Affirmative Action Employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions) sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.DISCLAIMER:The above-noted job advertisement is not intended to describe, in detail, the multitude of tasks that may be assigned but rather to give the applicant a general sense of the responsibilities and expectations of this position. As the nature of business demands change so, too, may the essential functions of the position.