Administrative Assistant - INNOVA : Job Details

Innova Solutions has a client that is immediately hiring for an Administrative AssistantPosition type: Full-time ContractDuration: 6 MonthsLocation: New York, NYAs an Administrative Assistant, you will:Job Summary & Responsibilities:Support Managing Directors & financial advisors in the US and provide backup phone & calendar support for the team as needed.Coordinates logistics for client calls, MD & advisor meetings that include detailed scheduling, teleconference rooms and calendar conflicts on an ongoing basis.Handle highly confidential and sensitive information.Manage invoicing and arrange payments in a timely manner.Interact with high level business leaders in a professional and effective manner.Handle large volumes of mail. Organize and ship material to clients.Maintain complex and extremely detailed calendars and prioritize meeting requests and related logistics, with urgency.Coordinate a travel arrangement when required and process expense report in a timely manner.Prepare and distribute correspondence, agendas, letters, reports or other documents as requested.Maintain understanding of firm policies.Responsible for participation in general administrative duties, ad-hoc projects, committees and or group eventsSkills: Basic QualificationsExperience supporting high level executives in financial services institutions such as Managing Directors & financial advisors.Ability to exercise good judgment and discretion in dealing with confidential material or handling of highly sensitive information Demonstrates high degree of integrity and confidentiality.Requires excellent interpersonal and communication skills, both written and verbal. Ability to displace a consistent, professional degree of communication.Extreme attention to detail and organizational skills, with ability to prioritize tasks.Ability to solve problems quickly and efficiently.Strong knowledge of general business, corporate and cultures.Self-starter with excellent anticipation skills; problem solving; follow up.The ideal candidate will have: Strong proficiency in MS Word, Excel, PowerPoint and OutlookQualified candidates should APPLY NOW for immediate consideration! Please hit APPLY to provide the required information, and we will be back in touch as soon as possible.We are currently interviewing to fill this and other similar positions. If this role is not a fit for you, we do offer a referral bonus program for referrals that we successfully place with our clients, subject to program guidelines. ASK ME HOW.Thank you!Pushpendra Singh678-###-####[email protected] RANGE AND BENEFITS:Pay Range*: $32 - $35 per hours*Pay range offered to a successful candidate will be based on several factors, including the candidate's education, work experience, work location, specific job duties, certifications, etc.Benefits: Innova Solutions offers benefits( based on eligibility) that include the following: Medical & pharmacy coverage, Dental/vision insurance, 401(k), Health saving account (HSA) and Flexible spending account (FSA), Life Insurance, Pet Insurance, Short term and Long term Disability, Accident & Critical illness coverage, Pre-paid legal & ID theft protection, Sick time, and other types of paid leaves (as required by law), Employee Assistance Program (EAP).ABOUT INNOVA SOLUTIONS: Founded in 1998 and headquartered in Atlanta, Georgia, Innova Solutions employs approximately 50,000 professionals worldwide and reports an annual revenue approaching $3 Billion. Through our global delivery centers across North America, Asia, and Europe, we deliver strategic technology and business transformation solutions to our clients, enabling them to operate as leaders within their fields.Recent Recognitions: Named One of America's Best Employers for New Grads by Forbes (2024)Named One of the Best Companies to Work For by U.S. News & World Report (Private Companies List, 2024-2025)One of the Largest IT Staffing Firms in the US – Ranked #3 by Staffing Industry Analysts (SIA, 2024)One of the Largest Staffing Firms in the US – Ranked #13 by Staffing Industry Analysts (SIA, 2024; includes Innova Solutions, Volt, & HireGenics)Named One of the Top Ten Private Companies in Atlanta by the Atlanta Business Chronicle (2023)One of the Largest Certified Minority Business Enterprises (MBEs) in the United States (NMSDC, 2024)AWS Advanced Tier Services Partner with 100+ certificationsWebsite: Solutions is an Equal Opportunity Employer and prohibits any kind of unlawful discrimination and harassment. Innova Solutions is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment on the basis of race, color, religion or belief, national origin, citizenship, social or ethnic origin, sex, age, physical or mental disability, veteran status, marital status, domestic partner status, sexual orientation, or any other status protected by the statutes, rules, and regulations in the locations where it operates. If you are an individual with a disability and need a reasonable accommodation to assist with your job search or application for employment, please contact us at [email protected] or (770) ###-####. Please indicate the specifics of the assistance needed. Innova Solutions encourages all interested and qualified candidates to apply for employment opportunities. Innova Solutions (HireGenics/Volt) does not discriminate against applicants based on citizenship status, immigration status, or national origin, in accordance with 8 U.S.C. § 1324b.The company will consider for employment qualified applicants with arrest and conviction records in a manner that complies with the San Francisco Fair Chance Ordinance, the Los Angeles Fair Chance Initiative for Hiring Ordinance, and other applicable laws.