Job Type Full-time Description The Administrative Assistant performs administrative, logistical, and assistant-type duties, while supporting coworkers. Coordinates office activities and operations to secure efficiency and compliance to company policies. Responsible for keeping the Administrative Building running smoothly on a day-to-day basis. REPORT TO: Operations Manager DUTIES AND RESPONSIBILITIES
Purchasing/Procurement for the organization, coordinating with programs and Finance department. Coordinates receipt of packages and delivery to programs. Oversees Website administration and posting information on social media outlets. Tracking and maintaining licensure for the agency including Environmental Department, pharmacy board and required business licenses. Organizes meetings in the administrative building including set up and break down of physical meeting, refreshments, technology set up and documents and presentation materials. Organizes virtual meetings. Oversees Jaguar Drive facility to ensure cleanliness, safety, organization and efficiency. Support for IT Administrator as required. Assists colleagues whenever necessary providing administrative support and information. Other duties as assigned. Requirements Skills/Knowledge/Abilities:
Excellent written and verbal communication skills Proficient use of standard office equipment and systems: phone, copier, computer including Microsoft Office Word and Outlook tools. Attention to detail and problem solving skills. Ability to manage a variety of tasks and organize workload, coordinating project deliverables Maintain effective professional relationships at all levels within the organization Accessible and positive attitude with active interest in the organization's success. Shows initiative and the anticipation of needs of colleagues. Ability to maintain confidentiality Education and Experience:
Associates Degree. Valid NM driver's license and clean driving record and insurance (Required). In the case of a recovering person, must have successfully maintained a two (2) year period of uninterrupted abstinence from alcohol and/or drug abuse.
