Administrative Assistant - City of Cedar Rapids, IA : Job Details

The City of Cedar Rapids is seeking a detail-oriented and organized Right-of-Way Administrative Assistant to support our Public Works department in managing right-of-way (ROW) projects and associated documentation. This role will assist in coordinating right-of-way acquisitions, maintain accurate records, communicate with stakeholders, and ensure compliance with local, state, and federal regulations. The ideal candidate will have a strong background in administrative support, familiarity with right-of-way processes, and excellent communication skills.

About our Organization

At the City, we are committed to employing individuals who reflect our community's diverse backgrounds and this position is crucial in the success and strategic direction of a growing and evolving community. We appreciate and leverage the vast experience individuals bring beyond the technical requirements of a job. If you are an individual with similar experience listed here please consider applying. Experience and skills combined with commitment to our core values is key to building a greater community now and for the next generation.

About our Community

Nestled in the heart of Iowa, Cedar Rapids is our vibrant and diverse community known for its rich history, culture, and natural beauty. Our city has a strong sense of community which can be seen at any of our numerous parks, recreational opportunities, and family-friendly events year round. You can also explore our thriving downtown district, filled with shops, restaurants, and entertainment options, or take a stroll along the Cedar River, which runs through the heart of the city. Cedar Rapids - Why you should live here!

About this Opportunity

Provides a variety of administrative/clerical duties for designated department.

The City of Cedar Rapids does not offer sponsorship for employment authorization. Job Duties & Responsibilities

* Serves as primary initial contact for assigned department.

* Answers department telephone calls, receives and greets visitors to the department, and provides information to or refers callers and visitors to other appropriate departments or City personnel.

* Maintains calendars and coordinates and schedules meetings as directed.

* Prepares correspondences, reports, lists, and other documents as instructed and requested by other designated office personnel.

* Performs data entry in assigned software programs.

* Coordinates and transcribes minutes for staff and various meetings. Organizes and manages multiple filing systems.

* Copies, packages, and distributes a variety of written materials as requested by other designated office personnel.

* Gathers, assembles, updates, distributes, and/or files a variety of information, forms, records, and data.

* Requisitions supplies and materials for the department as requested in accordance to Purchasing Services regulations.

* Receives and processes receipts and invoices.

* Processes and distributes mail.

* Performs related work as required.

Additional Essential Duties for Right of Way Division:

* Scanning real estate documents and coordinating with Graphic Information System (GIS) updates

* Preparing City Council agendas for real estate transactions, including cover sheets, resolutions and Power Point presentations

* Maintaining Microsoft Project for acquisition and payment status

* Coordinate consultant work order approvals and tracking

Required Education and Experience

* Associates degree in a related field and

* One (1) to three (3) years' experience of clerical or administrative experience or

* An equivalent combination of education and/or experience

* Excellent written and verbal communication skills

* Proficiency with Microsoft Office

* Ability to work collaboratively with a diverse population

Work Schedule

* Monday-Friday 7:30am-4:30pm