Administrative Assistant - New Mexico Municipal League : Job Details

The New Mexico Municipal League (NMML) is looking for a motivated, detail-oriented full-time administrative assistant, with a focus on maintaining and organizing records, responding to member correspondence and phone calls, and supporting event planning and execution.

The Municipal League is a nonprofit, nonpartisan association representing and serving New Mexico's cities, towns, and villages. In addition to serving 106 municipalities, the Municipal League also provides support for 14 subsections of municipal employees and elected officials and administers the New Mexico Self-Insurers' Fund.

Administrative Assistant Job Responsibilities

Maintain and update member contact information and other relevant data in the League's membership database

Organize and maintain membership files and records, both electronic and physical, ensuring accuracy and confidentiality.

Assist in the preparation and distribution of documents, reports, and presentations, ensuring accuracy and timeliness.

Answer incoming calls and email correspondence, including answering inquiries, taking messages, and directing inquiries to appropriate personnel.

Assist in the coordination and execution of meetings, events, workshops, and training sessions.

Support NMML communications to ensure members receive timely and accurate information via email listservs, newsletters, the organization's website, and other communications methods as appropriate.

Conduct routine administrative duties such as filing, typing, copying, and scanning.

Perform other administrative duties as assigned.

Required Skills & Abilities

Excellent organizational skills and attention to detail, with ability to manage multiple tasks and deadlines.

Strong verbal and written communication skills.

Proficient in Microsoft Office Suite and related software; familiarity with database software.

Ability to work independently and as part of a team.

Strong customer service orientation.

Knowledge of local government operations is a plus.

Required Education & Experience

Associate degree or higher in related field preferred.

At least five years of administrative or related experience.

Experience in member services or customer service roles is a plus.

Compensation

Annual salary range of $65,000 to $85,000, commensurate with qualifications and experience. Compensation includes a comprehensive benefits package, including automatic 10 percent retirement contribution from employer, and up to additional 8 percent retirement fund matching contribution.

Work Location

This is a full-time, in-person role at the New Mexico Municipal League's Santa Fe office.