Administrative Assistant - YMCA Cape Cod : Job Details

DescriptionPosition Summary: Part-Time Administrative Assistant Provide administrative support to director and related department(s) as assigned. What's in it for you?

• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• 11 Paid Holidays per year!
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Free YMCA membership
• Positive work environment
• Better Work-Life-Balance

Essential Functions:

• Provide clerical and administrative support to Early Education Director(s).
• Plan and schedule meetings, presentations, events, and travel arrangements; send reminders regarding upcoming appointments.
• Assist with employee EEC compliance recordkeeping.
• Assign general ledger numbers to all invoices accurately for supervisor approval.
• Prepares, copies, and distributes meeting minutes, agendas, information, and documents as requested within prescribed timelines.
• Orders program office supplies and food for assigned departments.
• Provide statistical reports as needed.
• Maintains records as required and an accurate and organized filing system.
• Completes projects and assignments as necessary.
• Prepares expense reports, contracts, agreements, MOUs, and purchase orders and processes invoices.
• Answers and responds to phone calls providing excellent customer service.
• Maintains records and an accurate and organized filing system.
• Manages assigned databases.
• Completes projects and assignments as necessary.
• Coordinates and schedules meetings and room rentals and reserves appropriate room space.
• Maintains a professional, positive customer service environment.
• Attends staff meetings and trainings.
• Follows all YMCA policies, rules, regulations and procedures, including emergency and safety procedures. Completes reports as necessary.
• Other duties as assigned.

YMCA Competencies (Leader): Mission Advancement: Accepts and demonstrates the Y's values. Demonstrates a desire to serve others and fulfill community needs. Recruits volunteers and builds effective, supportive working relationships with them. Supports fundraising. Collaboration: Works effectively with people of different backgrounds, abilities, opinions, and perceptions. Builds rapport and relates well to others. Seeks first to understand the other person's point of view and remains calm in challenging situations. Listens for understanding and meaning; speaks and writes effectively. Takes initiative to assist in developing others. Operational Effectiveness: Makes sound judgments, and transfers learning from one situation to another. Embraces new approaches and discovers ideas to create a better member experience. Establishes goals, clarifies tasks, plans work and actively participates in meetings. Follows budgeting policies and procedures and reports all financial irregularities immediately. Strives to meet or exceed goals and deliver a high-value experience for members. Personal Growth: Pursues self-development that enhances job performance. Demonstrates an openness to change and seeks opportunities in the change process. Accurately assesses personal feelings, strengths and limitations and how they impact relationships. Has the functional and technical knowledge and skills required to perform well; uses best practices and demonstrates up-to-date knowledge and skills in technology. Qualifications:

• Associate's degree or equivalent 2-year secretarial school degree.
• One year of related administrative experience.
• Experience in managing multiple tasks effectively and efficiently.
• Proficient in all standard business software, excel, word, outlook, business math, and data entry. Microsoft office preferred.
• Excellent human relation, organizational and communication skills.

Physical Demands: Sufficient strength, agility and mobility to perform essential functions of position.