Administrative Assistant - Davis Facial Plastics : Job Details

About us

Davis Facial Plastics is a luxury Facial Plastic and Reconstructive Surgery clinic with Med Spa and Hair Restoration wings located in the heart of the Beverly Hills golden triangle, surrounded by shops, cafes, and restaurants. Dr. Patrick Davis is a renowned facial plastic and reconstructive surgeon who delivers a bespoke treatment experience with a focus on compassion and connection. Dr. Davis values a pleasant and collaborative working environment where individuals are given autonomy in their roles.

Our work environment includes:

• Modern office setting
• City views
• Company perks
• On-site parking
• A kind, supportive, and collaborative culture
• Opportunities for growth

We are looking for an Administrative Assistant to join our team in a busy facial plastic surgery practice. This organized, thorough, and detail-oriented individual will be responsible for greeting patients, keeping track of office and clinic inventory, electronically filing, billing, and submitting paperwork in a timely manner, and taking lead on most administrative duties within the practice. This position requires excellent organizational skills, compassionate customer service, the ability to multitask, self-direct, and prioritize work, as well as a strong understanding of basic computer programs/apps (MS Word, Square, DocuSign, Scheduling and Financing Software, CRM, etc.) and phone, printer, and fax maintenance. Serving our spanish-speaking community is a priority for our practice, so conversational fluency in Spanish is a plus in this position.

Responsibilities:

• Ensure that the clinic space is well-maintained, inviting, and running efficiently.
• Greet visitors and check in patients in a friendly and professional manner.
• Schedule appointments for patients and coordinate with the Patient Care Coordinator to maintain the appointment calendar.
• Electronically maintain patient records, paperwork, billing, filing, and other confidential information including but not limited to patient invoices, patient labs, purchase receipts, and DocuSign forms.
• Process payments for services rendered.
• Provide administrative support to Dr. Davis and Medical Spa.
• Understand basic medical terminology related to plastic surgery procedures.
• Support our Patient Care Coordinator and Practice Manager.
• Assist Practice Manager with marketing efforts as needed.
• Assist with answering phones as needed.
• Keep track of and maintain all office and clinic inventory.
• Set up clinic rooms for upcoming clinic procedures.
• Attend weekly meetings with the Patient Care Coordinator to go over the to-do list for upcoming patient surgeries.
• Understand and maintain the office's HIPAA compliance.
• Understand and maintain the office's OSHA compliance.

Job Type: Part-time (hourly) / 4-days per week

Schedule:

• 8-hour shifts
• Must be available to come into the office on Mondays and Fridays

Benefits:

• Employee discount on products and services
• Free parking
• Optional Health Insurance Coverage

Healthcare setting:

• Facial Plastic Surgery Clinic with office spaces, exam rooms, and procedure rooms

Dr. Davis's Medical specialties:

• Plastic Surgery: Face, Neck, and Eyes
• Hair Restoration
• Skin care and laser treatments
• Injectables

Ability to commute/relocate:

• Our clinic is located in Beverly Hills, CA 90210. All candidates need to be able to reliably commute to our offices or be planning to relocate before starting work.

Work Location: In person