Administrative Assistant - Danos, LLC : Job Details

Provides support services to help maximize productivity for teams and individuals.

• Provide high-level administrative support to Director of Land, Land Managers and team members.
• Plan and manage large team gatherings, including meetings and catered events.
• Manage Director's calendar, travel and scheduling.
• Manage meeting requests including creation/distribution of agenda, meeting logistics, reminders, consolidation of presentations, etc.
• Preparation of reports, presentation materials and spreadsheets for management and external presentations including securing approvals.
• Handle confidential information with discretion.
• Perform a full range of administrative duties including but not limited to managing calendar/schedules, mail handling, coordinating travel arrangements (domestic & international), review/processing expense report statements, ordering catering, securing meeting rooms and event venues, and transportation.
• Collaborate with various staff and departments to prepare special projects.
• Create, modify and manage department team sites and team calendar.
• Coordinate sponsorship benefits and conference registrations.

• Minimum of 5 years professional administrative experience or related work experience.
• Advanced proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Strong interpersonal skills and excellent communication skills (verbal & written).
• Self-starter with independent judgment to plan, prioritize and organize.
• Strong decision making and analytical skills.
• Ability to anticipate the need to help/step-in without being asked.
• Ability to handle and maintain confidentiality of company information.
• Attentive to detail and accuracy.
• Flexible with a positive approach in a fast-paced environment.
• Able to work overtime as needed.
• Experience supporting large, high-volume team, preferred.

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