Administrative Assistant - Lancesoft : Job Details

Job Details: Job Title: Administrative Assistant (Hybrid) Location: Albany, NY 12207 Duration: 12 Months Est Pay Range: $30.00/hr - $32.00/hr Project Overview

• This role will support New York State Canal Corporation permits with the Corporation s permit management system.

Job Functions & Responsibilities

• Assist with digitizing and archiving physical copies of permit records with the goal of developing a single source of information for Canal permits with the Corporation s permit management system.
• Reconcile and update permittee record information using ERP software (i.e., Accela).
• Assist with contacting and responding to Canal Occupancy Permittees for various concerns (e.g., insurance requirements, permit signatures and payments) via phone, email, or letter.
• Track and reconcile accounts receivable of Canal real property permits.
• Support new internal dunning notice process cycle using ERP software and Microsoft Office applications. This includes fielding and tracking responses from permittees that received dunning notices. (Canal Real Property Management is responsible for generating monthly dunning notices to send to permittees that are in arrears).
• Provide suggestions on streamlining permit invoicing process. Actively participate in project development and work session meetings.

Skills

• Ability to collect and analyze database exports from various sources for reporting.
• Excellent interpersonal communication skills
• Proficient in Microsoft Excel and Adobe
• Desired, but not necessary: Experience with relational databases
• Interest in developing and maintaining Microsoft SharePoint sites and document libraries.

Education & Certifications

• A two-year or four-year degree in Business/Public Administration, Accounting, Finance, Information Technology, or other related fields.

EEO Employer LanceSoft is a certified Minority Business Enterprise (MBE) and an equal opportunity employer. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. LanceSoft makes hiring decisions based solely on qualifications, merit, and business needs at the time.