Administrative Assistant - The Contractor Consultants : Job Details

Join Our Team at Shelby Electrical Corp as an Administrative Assistant!Job Title: Administrative Assistant Company Name: Shelby Electrical CorpSalary: Competitive salary, depending on experienceFull Job DescriptionShelby Electrical Corp is seeking a detail-oriented and organized Administrative Assistant to support our growing team. As a key part of our operations, you will assist in maintaining smooth day-to-day administrative functions for our busy electrical contracting company. This role requires excellent communication skills, efficiency, and a strong ability to multitask. If you're a proactive individual with a knack for organization and a passion for client service, we want to hear from you!Who we are: Shelby Electrical Corp. is a fully licensed and insured electrical contracting company that provides comprehensive electrical services for the residential, commercial, and industrial sectors. Specializing in electrical, fire alarm, and low voltage installations, Shelby Electrical is available 24/7, 365 days a year to meet the electrical needs of clients across the five boroughs of New York City. Whether it's emergency services, power restoration, new installations, or general maintenance, Shelby Electrical's team of skilled electricians and fully stocked vehicles ensures timely, cost-effective, and reliable solutions. With over 85% of their projects coming from repeat clients, Shelby Electrical Corp. is a trusted partner for high-quality, cutting-edge electrical solutions in a wide range of industries.Responsibilities include but are not limited to:

• Provide administrative support to ensure efficient operation of the office, including answering phone calls, managing correspondence, and handling inquiries.
• Coordinate scheduling for appointments, meetings, and fieldwork for the team.
• Manage and maintain organized electronic and physical filing systems.
• Assist with invoicing, billing, and tracking expenses; collaborate with the accounting department as needed.
• Prepare and distribute daily job schedules to field technicians and ensure clear communication between office and field teams.
• Order office supplies and manage inventory to ensure the office is well-stocked.
• Support project documentation and assist with permits, reports, and compliance requirements.
• Greet visitors and clients, ensuring a welcoming and professional environment.
• Assist in handling emergency service calls and coordinating appropriate responses with field technicians.
• Provide general office support and take on additional tasks as assigned to help Shelby Electrical Corp maintain high standards in client service and operations.

The ideal candidate should possess:

• 2+ years of administrative experience, preferably in a construction or electrical contracting environment.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and experience with office management software.
• Strong organizational and time-management skills, with the ability to multitask and prioritize in a fast-paced environment.
• Excellent written and verbal communication skills.
• Ability to work independently and as part of a team.
• Familiarity with scheduling and invoicing is a plus.
• Fluency in Russian is a big plus!
• Must be authorized to work in the U.S.

Benefits:

• Paid Time Off
• Career Growth Opportunities
• Performance or Annual Bonuses
• Continued Training and Certifications

Schedule:

• 8 hour shift
• Monday to Friday

Work Location:

• Brooklyn, NY

Why Join Shelby Electrical Corp?At Shelby Electrical Corp, we pride ourselves on fostering a positive and collaborative work environment. You will be part of a dedicated team of professionals working together to deliver high-quality, reliable services to our clients across New York City. We offer competitive compensation, growth opportunities, and the chance to be part of a reputable, client-focused company.Apply today to be part of a trusted leader in the electrical contracting industry!We foster a family-like environment where every employee is valued. As an equal opportunity employer, we prioritize diversity in our workforce, recognizing that innovation thrives on varied perspectives. We embrace individuals from diverse backgrounds, including ethnicity, religion, and education, without regard to race, age, gender, or sexual identity.