Administrative Assistant - Bulloch County Schools : Job Details

ADMINISTRATIVE ASSISTANTDEPARTMENT: Speicialized Intervention & SupportTERMS OF EMPLOYMENT: 240SALARY: Based on Bulloch County Schools salary/supplement scheduleFLSA STATUS: Non-ExemptREPORTS TO: Executive Director or designeeJOB CODE: 487POSITION SUMMARY:The Administrative Assistant performs administrative and office support duties for the department.REQUIRED QUALIFICATIONS:

• High school diploma/GED.
• At least three years' experience in the office setting.
• Experience with department and/or program budgets.
• Knowledge of office management systems and procedures.
• Time management skills and the ability to multitask and prioritize work.
• Attention to detail.
• Problem solving skills.
• Excellent written and verbal communication skills.
• Working knowledge of cloud computing, productivity, and collaboration tools and software.
• Experience working with a diverse group of people.
• Embodies the core values of the district; relational, purposeful, reflective, resourceful, courageous and accountable.

• Must be able to satisfactorily perform each essential function of the position. When appropriate, reasonable accommodations will be provided to afford persons with disabilities an opportunity to perform the essential functions of the position.

• Must be able to provide a criminal background check with results that adhere to Bulloch County Board of Education Policy GAK(1).

PREFERRED QUALIFICATIONS:

• Advanced education or certification.
• Experience using Google Workspace.
• Experience working in the K-12 environment.

DUTIES AND RESPONSIBILITIES:

• Responsible for processing of purchase orders, program budget, receiving processes and expenditure reports.
• Answers and directs phone calls and messages.
• Performs data entry tasks with accuracy.
• Makes travel arrangements/reservations.
• Organizes, schedules, and prepares rooms for meetings and appointments.
• Maintains contact lists and calendars in Google Drive.
• Maintains systems for inventory control of supplies and equipment.
• Produces and distributes memos, emails, letters, faxes and forms.
• Assists in the preparation of regularly scheduled reports and handles multiple projects as well detailed data entry.
• Develops and maintains physical and electronic filing systems.
• Provides assistance and service to internal and external contacts in relation to the department.
• Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques, etc.
• Fulfills administrative duties such as filing, typing, copying, binding, scanning etc.
• Prepares minutes, letters, reports, articles, or other materials of an important or confidential nature from general instructions, or personal knowledge and research.
• Assists other personnel / departments with day to day operations and special projects as needed.
• Handles sensitive information in a confidential manner.
• Develops and updates administrative systems to make them more efficient.
• Performs other duties as requested.

PERFORMANCE FACTORS:

• Medium Work: Exerting up to 50 pounds of force occasionally and/or up to 20 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects.
• Interaction with Others: Ability to maintain, on a regular and consistent basis, relationships that are characterized by high expectations, teamwork, and collaboration. Ability to be flexible relative to daily routines. Ability to demonstrate sensitivity to the differences among diverse populations.
• Concentration: Ability to maintain workflow and thought processes in the presence of frequent distractions. Ability to ignore irrelevant sights or sounds and intrusive thoughts or stimuli. Ability to manage multiple tasks simultaneously with only few or no errors.
• Stressful Circumstances: Ability to produce quality work when short or unexpected deadlines are presented. Ability to adjust work processes without incident when new and unexpected directions are given relative to a project that may be in process. Ability to maintain composure and not compound a situation when interacting with persons who may be angry, demanding or otherwise less than polite.
• Independent Judgment: Ability to complete work tasks without being given precise directions relative to work steps or the final project.
• Organizational Skills: Ability to establish priorities, simultaneously manage multiple tasks; and deliver a quality work product by a designated deadline.
• Public Contact: Ability to communicate professionally and effectively, both verbally and in writing, with superiors, colleagues, parents, and other individuals within and external to the school system. Ability to demonstrate professionalism while interacting with others and to maintain constructive working relationships.
• Attendance and Dependability: Ability to report to work at the scheduled time and to seldom be absent from work. Demonstrate prompt and regular work attendance. Process appropriate paperwork to authorize absences in accordance with school system procedures. Ability to complete work in a timely, accurate manner and to be conscientious about work performance.

EVALUATION: Performance will be evaluated annually by the Superintendent or designated supervisor in accordance with Policy GBI - Evaluation of Personnel.Job descriptions are designed and intended only to summarize the essential duties, responsibilities, qualifications, and requirements for the purpose of clarifying the general nature and scope of a position's role. Job descriptions do not list all tasks an employee might be expected to perform.