Administrative Assistant - Metro Community Health Center : Job Details

Administrative AssistantPosition Reports To: Chief Executive OfficerFLSA: ExemptPositions reporting into this job: NoneMetro Community Health Center extends great benefits to our eligible employees.MCHC current benefits are:MCHC pays 100% of the employee premium for UPMC Gold Small Business Medical, United Concordia dental, STD, LTD and Life insuranceVBA vision coverage is offered as voluntary coverage that paid for by the employeeMedical and Dependent Care FSA and HRA2 weeks of paid parental leave20 days (4 weeks) of PTO for your 1st two years11 paid holidays401k with a 4% matchJOB Summary:Must have excellent communication and organizational skills, ability to interface professionally and competently withclientele, staff members and community partners. Ability to prioritize, manage time and multi-task workload. Owntransportation and flexibility with work schedule required. Requires critical thinking skills. Desire to work closely withhomeless and underserved population. Experience in data entry, Access, MS Word, Excel. Knowledge of communityresources helpful. Must have excellent organizational skills and attention to detail, and excellent time managementskills with proven ability to meet deadlines.Essential Functions:Administrative support to the CEO, CMO, COO, CFO when needed, as well as other staff.Work effectively with external vendorsCompliance with HIPAARegular attendanceProduces information and reports by transcribing, formatting, inputting, editing, retrieving, copying, andtransmitting text, data, and graphicsReads, research, and routes executive correspondencesDrafts letters and documents for internal and external audiencesMaintains executives appointment schedule by planning and scheduling meetings, conferences, teleconferences,and travelPOSITION REQUIREMENTS1. Performs all needed typing; including transcription of Board meeting minutes, committee minutes, notice ofmeetings, reports, etc.2. Responsible for assembling and distribution of materials for Board meetings each month.3. Calls Board of Directors and committee members as needed to determine attendance for meetings.4. Assists in the revision of policies, records, and forms, types up revisions, and assembles manual whennecessary.5. Types with speed and accuracy from dictation, rough draft, or general instructions.6. Makes and collates copies of reports, minutes, etc., prepares materials for outside printing when appropriate.7. Maintains administrative files.8. Excellent oral and written communication skills9. Greets clients, patients and visitors who call in to or visit the site and provides solutions to customer problemsin a timely manner, achieving a high level of customer satisfaction through polite and professionalcommunication10. Provides visitors and callers with information on Metro Community Health Center, such as address, directions,fax numbers, website and other related information and directs phone calls and inquiries requesting informationto the appropriate staff member11. Handles sensitive information in a confidential manner12. Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placingand expediting orders for supplies; verifying receipt of supplies13. Prepares invoices and reports to funding agencies as needed under the direction of the senior team.14. This position abides by the policies and procedures of Metro Community Health Center.15. Performs any other duties as assigned.EDUCATION/KNOWLEWDGE/ABILITIES:Types with speed and accuracy from dictation, rough draft, or general instructionsAbility to function well in a high-paced and at times stressful environmentExtensive knowledge of office administration, clerical procedures, and recordkeeping systems.Able to type minimum of 50 words per minute.Ability to use office equipment including but not limited to computers, fax machines, telephones andcopiersHigh School Diploma or GED and one year of administrative assistant experience, or any equivalentcombination of experience and trainingAbility to handle multiple projectsAbility to prioritize and manage timePHYSICAL REQUIREMENTS:While performing the duties of this job, the employee is regularly required to sit; use hands to manipulate objects,tools or controls; reach with hands and arms; and talk and hear. The employee must frequently lift and/or move upto 10 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this jobinclude close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus. Noise levelin the work environment is usually quiet.PI2922cc4d4240-31181-#######9.