Administrative Assistant - Southwest Autism Research & Resource Center : Job Details

ADMINISTRATIVE ASSISTANT

Position Summary: Performs largely routine administrative, clerical, client communication and scheduling functions by performing the following duties personally. Responsible for ensuring that all critical tasks are fulfilled on a timely and high-quality basis.

Your Role at SARRC

• Greets on-site visitors as well as their children on a frequent basis and directs them to the appropriate people and locations according to their needs.
• Administers visitor identification and logging system while ensuring that property security protocol is complied with. Issues visitor passes according to policy.
• Maintains all common areas and ensure areas are in neat and presentable form.
• Ensures all break room and office supply spaces are stocked at all times.
• Answer telephones and responds to all messages promptly while providing accurate information to callers, taking messages, or transferring calls to appropriate individuals.
• Responsible for collecting, sorting, and distributing all mail correspondence and packages. This includes interoffice deliveries between SARRC campuses.
• Operates office equipment, such as fax machines, copiers, and phone systems and arranges for repairs when necessary.
• Manages and completes expense reports for the assigned leader including receipt management and updating all reports via Concur.
• Schedules conference rooms, issues help desk tickets, orders group lunches, arranges off-site conference space, and arranges/participates in various enterprise events and functions.
• Maintains calendars while updating as necessary client and clinician schedules including short notice cancellations, schedule changes, substitutions, and providing recommendations to supervisor for times that may be understaffed. Communicates all updates effectively to clinicians and the families of clients.
• Assist the Executive Assistants in room meeting set-up's and other special projects.

Who You Are

• High school diploma with further education preferred on administrative topics.
• Minimum of 1 to 2 years of general administrative experience within a highly professional environment that has included interacting with customers and professional staff on a highly organized and reliable basis.
• Border Spanish language fluency is preferred.

Salary

Starts at $16/hr

Hours

Full-time, Monday - Friday

Robust Benefits Package

• Up to 16 days per year paid time off and 8 paid holidays
• Medical, dental and vision insurance (majority of coverage paid for by SARRC)
• 401(k) with 50% company match up to 6%
• Professional development annual benefit of $1000

Our Story

Established in 1997 by two mothers of children with autism and their developmental pediatrician, SARRC is an internationally recognized nonprofit with a mission to advance research and provide a lifetime of support for individuals with autism and their families. As the state of Arizona's largest nonprofit serving the autism community, SARRC conducts innovative research, provides evidence-based practices, disseminates effective training, and builds inclusive communities.