Administrative Assistant - Cavco Industries : Job Details

ABOUT THE ROLE

The Administrative Assistant handles routine and advanced duties for other professionals. They organize files, create correspondence, prepare reports and documents, manage calendars to schedule appointments, sort mail, prepare invoices and offer general staff support. They will serve as an initial point of contact, answering phones and greeting visitors. They might engage in event planning and meeting setup and implementation. They have to work with other people from a wide variety of levels, from clients to management and even corporate CEOs.

Full Job Description

* Assist in the daily operation of the management offices and administrative duties while following established Company procedures and guidelines

* Greet visitors and guests to the company office

* Ensure that the telephone is answered properly, and messages are handled courteously, accurately, and responded to in a timely manner

* Perform administrative assistant functions including but not limited to: record keeping, filing, word processing, data entry, scanning and other essential needs as required

* Prepare communications, such as memos, emails, invoices, reports and other correspondence

* Maintain, update, type, and coordinate account information in computer database.

* Responsible for distributing mail and arranging shipping of smaller parcels and packages

* Special projects as instructed

Required Knowledge, Skills, and Abilities

* Prior experience in a related position; a minimum of 1-year experience preferred

* Exceptional customer service skills

* Effective planning, organization and time-management skills

* Working knowledge of Microsoft Office applications is required

* Ability to adapt to, and manage competing demands, frequent change and unexpected events

* Ability to identify and resolve problems effectively and efficiently

* Ability to multi-task, set, and manage priorities

* Excellent communication and listening skills in order to interact with a diverse population

* Must function in team organized environment

* Knowledge of office clerical procedures and practices

* Ability to work in a fast-paced environment and meet deadlines

* Great attention to detail

Minimum Qualifications:

* Must be at least 18 years of age

* Must be legally authorized to work in the United States

* Must be able to read, write and speak English

* High School Diploma or GED

* Must successfully pass pre-employment requirements

* At least one year of demonstrable experience in a Customer Service role is preferred

* Demonstrable experience effectively communicating with others, both verbal and written, is required

Working Conditions:

* Minimal exposure to heat, cold, noise and working outdoors

* Must wear personal protective equipment as required in the manufacturing facility

Physical Requirements:

* Requires sitting to a significant degree

* Heavy Work-Exerting up to 25 pounds of force periodically, and/or up to 25 pounds or force infrequently, and/or up to 10 pounds of force frequently to move objects

* While performing the duties of this job, the employee is regularly required to talk and hear, in order to communicate to employees as well as function safely around construction equipment

Disclaimer: This job description is intended to provide general information about the position. It is not an employment contract. As with all positions, the responsibilities and duties of this position may change. The company, in its discretion, may alter this job description at any time with or without notice.

EEO/AA Statement: Cavco Industries Inc., and all of its Subsidiaries are an EEO/AA (equal opportunity/affirmative action) institution and does not discriminate on the basis of sex, age, race, color, religion, physical or mental disability, creed, national origin, veteran status, sexual orientation, genetic information, gender identity, or gender expression in the programs or activities which it operates.