Administrative Assistant - Enbridge Employee Services : Job Details

Posting End Date: December 17, 2024 Employee Type: Regular-Full time Union/Non: This is a non-union position Are you able to prioritize in a fast-paced environment and still maintain attention to detail? If you have a positive sense and have excellent interpersonal and organizational skills, we have the perfect opportunity for you! *Company paid international relocation is not offered for this role Here's what you will do: Self-reliant and with minimal direction you will provide the following services:

• Prepare letters, PowerPoint presentations, minute/action item recording for departmental meetings, photocopying, courier packages, off-site filing and tracking, catering, ordering office and kitchen supplies; and work with other requests from staff/contractors and visitors to the department.
• Coordinate all department team-building activities and large on-site/off-site department functions.
• Provide administrative support for recruitment activities; responsible for providing on-boarding/off-boarding material to HR; act as liaison between HR and management and Supervisors when required.
• Liaise with other Region Admins for consistency/back-up, and on other projects as required.
• Provide support with expenses, travel booking and management, and department calendars for the manager, vacation/out of office, as well as other staffing reports as required.
• Enters all time coding into Workday for payroll processing. Assists Supervisors and HR with resolution of issues associated with timesheets.
• Train & provide orientation of new staff (employees, contractors/co-op students) on policies and procedures, department setup and structure, ELink usage, WorkDay, SharePoint, Oracle, Markview, travel and credit card policies; to include the rollout of new programs.
• Responsible for invoice Coding and Minor Operating Budget maintenance.
• Maintain office equipment and material orders, generate and coordinate the work order process and assist as required in emergency response situations. Who you are:
  • You have a High School diploma with at least one year of experience in progressively responsible secretarial and administrative support roles, preferably supplemented by continuing education courses.
  • You have exceptional interpersonal, organizational and communication skills with the desire to continuously learn, with the initiative to take on evolving and more challenging tasks.
  • You have strong computer skills with proven proficiency in all MS Office Products and Visio Software. Working Conditions:
    • Office setting
    • Routine handling and/or awareness of sensitive or company confidential information, documents etc.
    • High volume of work required to be proactively planned and reprioritized on a frequent basis, inclusive of effective communications.
    • Enbridge Flex-work Program - Enbridge provides competitive workplace programs that differentiate us and offer flexibility to our team members. Enbridge's FlexWork (Hybrid Work Model) offers eligible employees the opportunity to work variable daily schedules with a flexible start and end time, to opt for a compressed workweek schedule, or the option to work from home on Wednesdays and Fridays. Role requirements determine your eligibility for each option. #LI-Hybrid #joinourteam Physical Requirements: Include but are not limited to: Grasping, kneeling, light - moderate lifting (objects up to 45 pounds), reaching above shoulder, repetitive motion, sitting, standing, visual requirement (able to see screens, detect color coding, read fine print), hearing requirement. Mental Requirements: Include but are not limited to: Ability to: understand, remember and apply oral and/or written instructions or other information, understand complex problems and collaborate/explore alternative solutions, organize thoughts and ideas into understandable terminology, organize and prioritize work schedule on a short-term basis, make decisions which have moderate impact on the immediate work unit and monitor impact outside this area, understand and follow basic instructions and guidelines, complete routine forms, compose letters, outlines, memoranda and basic reports and communicate with individuals via telephone. Diversity and inclusion are important to us. Enbridge is an Equal Opportunity and Affirmative Action Employer .We are committed to providing employment opportunities to all qualified individuals, without regard to age, race, color, national or ethnic origin, religion, sex, sexual orientation, gender identity or expression, marital status, family status, veteran status, Indigenous/Native American status, or disability. Applicants with disabilities can request accessible formats, communication supports, or other accessibility assistance by contacting [email protected] . Information For Applicants:
      • Applications can be submitted via our online recruiting system only.
      • We appreciate your interest in working with us; however, only those applicants selected for interviews will be contacted.
      • Final candidates for this position may be required to undergo a security screening, including a criminal records check. To learn more about us, visit www.enbridge.com