Administrative Assistant - Hormann LLC : Job Details

Job Summary: The Administrative Assistant will be a key support role within our executive team, providing high-level administrative support to the CEO and other senior executives as needed. The ideal candidate is bilingual in German, possesses strong organizational and communication skills, and has experience managing a variety of tasks simultaneously. This role requires someone who is detail-oriented, proactive, and able to handle sensitive information with discretion.Major Responsibilities/Activities:

• Executive Support: Provide day-to-day administrative assistance to the CEO and other senior leaders as needed, including calendar management, travel coordination, and meeting preparation.
• Correspondence Management: Handle inbound and outbound communications, including emails, phone calls, and postal correspondence, ensuring timely responses and effective communication on behalf of the CEO.
• Travel & Logistics: Coordinate domestic and international travel arrangements, including flight bookings, hotel accommodations, and ground transportation, with a focus on efficiency and cost-effectiveness.
• Meeting Coordination: Schedule and organize internal and external meetings, including preparing agendas, distributing materials, and taking meeting minutes when necessary.
• Document Preparation & Translation: Assist in drafting, formatting, and editing reports, presentations, and other documents. Provide translation support for documents and communications from English to German and vice versa.
• Project Management: Assist with special projects, such as event planning, client presentations, and internal initiatives, ensuring timely and organized execution.
• Confidentiality & Discretion: Handle confidential and sensitive information with discretion and professionalism.
• Administrative Support for Executives: Provide general administrative assistance to other key team members as required, ensuring seamless operations across the executive team.

Minimum Requirements:

• Experience: 2-3 years of administrative experience, preferably supporting C-level executives or in a corporate environment.
• Language Skills: Bilingual in English and German, with excellent written and verbal communication skills in both languages.
• Organization: Strong organizational skills with the ability to manage multiple tasks, prioritize effectively, and meet deadlines in a fast-paced environment.
• Technology Proficiency: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other business software. Familiarity with project management tools (e.g., Asana, Trello) and virtual communication platforms (e.g., Zoom, Teams) is a plus.
• Attention to Detail: A keen eye for detail in preparing reports, managing schedules, and communicating with stakeholders.
• Interpersonal Skills: Strong interpersonal skills with the ability to interact professionally with internal and external stakeholders.
• Adaptability: Ability to adapt to changing priorities and handle unexpected tasks with professionalism and a positive attitude.
• Experience in a global or multi-national organization preferred.
• Knowledge of basic accounting or financial procedures (e.g., expense reporting, invoicing) is a plus.
• Familiarity with CRM systems or other customer relationship tools is a plus.

Who we areHrmann is a premier manufacturer of garage doors. We provide the building industry with high quality, innovative garage doors at competitive prices while maintaining a reputation of quality, reliability, and integrity. We offer a team-centered environment, where each member's unique knowledge, skills, abilities, and efforts define our success as a company. As an international corporation Hrmann LLC prizes diversity in all positions; therefore, candidates with second language ability especially in Spanish or German will be given additional consideration; however, fluency in English is required. Hrmann is an Equal Opportunity Employer with a diverse employment environment. Hrmann is committed to providing access and reasonable accommodation in its services, activities, programs, and employment opportunities in accordance with the Americans with Disabilities Act and other applicable laws.Additional CommentsHrmann offers a comprehensive, competitive benefit package including medical, dental, vision, life, and supplemental insurance plans, 401(k) with employer match, as well as vacation and holiday pay. Hrmann is a drug-free workplace. All offers of employment will be contingent on successfully passing a criminal background check and a pre-employment drug test.