Administrative Assistant - Aston Carter : Job Details

Job Title: Administrative Assistant | On-Site | Henrico | 6-Month

Contract-to-Hire

Company: TEKsystems

Location: 6200 Gorman Rd, Henrico, Virginia, United States,

23231-6072

Duration: 6 Months (Contract-to-Hire)

Start Date: ASAP

Interview Date: ASAP

Experience Level: Expert Level

Workplace Type: On-site

Job Description: Our client is seeking an experienced Administrative Assistant to provide comprehensive support to our Sales Team. This role involves managing logistics from order through delivery, ensuring excellent customer service, and performing various administrative tasks.

Key Responsibilities:

+ Provide administrative support to the Sales Team.

+ Communicate with customers, warehouse personnel, freight carriers, and other parties via phone and email.

+ Receive and enter orders in Accounting Software.

+ Notify the warehouse of orders and confirm with customers.

+ Select appropriate carriers for deliveries and manage scheduling.

+ Serve as a backup for general administrative duties such as printing Bills of Lading (BOLs), invoicing, creating shipping labels, matching inventory reports, and filing.

+ Process all Accounts Receivable deductions, billbacks, and invoice adjustments.

+ Maintain the manual Purchase Order system and manage related email communications.

+ Follow up on past due Accounts Receivable accounts to ensure timely payments.

+ Process new customer credit applications and manage contract pricing in Syspro.

+ Backup for processing vendor check/ACH payment runs and posting AP.

Top Skills Required:

+ Administrative Support

+ Customer Service

+ Verbal and Written Communication

+ Flexibility and Initiative

+ Critical-thinking and Problem-solving Skills

Additional Skills &

Qualifications:

+ Experience in Accounts Receivable and administrative support.

+ Ability to manage multiple tasks and prioritize effectively.

+ Strong attention to detail and organizational skills.

Work Environment:

+ Reports to the Director of Accounting and Administration, as well as the VP.

+ Business-casual office environment with jeans allowed.

+ Fully on-site, Monday to Friday, with flexible 8-hour shifts within core hours of 8 AM to 5 PM.

+ Tight-knit group with a family feel, offering perks like food trucks and end-of-year events.

Additional Information:

+ Drug Test Required

+ Exclusive Position

+ Background Check Required

About: Our client has been a staple in Richmond since 1978, known for its stable growth and long-tenured employees. The company fosters a close-knit, family-like atmosphere with regular events and perks for employees.

Interview Process:

+ One-step interview process via Microsoft Teams with Director of Accounting and Administration, and potentially the VP (if available)

Pay and Benefits

The pay range for this position is $18.75 - $19.23

- Medical, dental & vision- Critical Illness, Accident, and Hospital- 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available- Life Insurance (Voluntary Life & AD&D for the employee and dependents)- Short and long-term disability- Health Spending Account (HSA)- Transportation benefits- Employee Assistance Program- Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Henrico,VA.

Application Deadline

This position will be accepting applications until Dec 15, 2024.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

+ Hiring diverse talent

+ Maintaining an inclusive environment through persistent self-reflection

+ Building a culture of care, engagement, and recognition with clear outcomes

+ Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] ( [email protected]) for other accommodation options.