Administrative Assistant - The Arc of Central Alabama : Job Details

About the job Administrative Assistant

The Arc of Central Alabama is an organization that provides a full range of services for children and adults with intellectual and developmental disabilities. The Arc is looking for an initiative-taking, technology savvy, meticulous individual to join our Employment Services team. They will provide administrative support for employment, transition, and career programming, and will have a broad and varied role, with tasks being allocated by multiple people at a variety of levels across the division. Overall responsibilities include:

RESPONSIBILITIES AND DUTIES:

* Screening Phone calls

* Monitoring Therap entries

* Prepare and Schedule meetings in person and virtually.

* Assist with billing function as needed by VP to ADRS/DMH.

* Manage contact information needs by the department and deliver communications.

* Submit monthly progress reports to partnering agencies.

* Update monthly authorizations for services.

* Organizing division schedules, events and files with a system that is user friendly to everyone.

* Assist with Summer JETS intake process, scheduling and time keeping of participants in program

* Co-teach/Teach DSP orientation

* Ordering supplies/Manage purchases for school needs

* Assist in home inspections for cleanliness and compliance.

* Perform other duties as assigned as needed by leadership.

Qualifications:

* Understands of clerical procedures and systems such as recordkeeping and filing

* Demonstrates ability to work independently and take initiative within the scope of work.

* Ability to communicate effectively with peers and leadership orally and in writing.

* Demonstrates working knowledge of the Microsoft Office Software Suite.

* Meticulous and thorough

* Ability to anticipate the needs of the department and complete tasks without needing to be asked.

* Manages time efficiently and prioritizes tasks while maintaining quality standards

* Possesses good judgment and ability to make good decisions.

* Ability to work independently and in a team environment

* Initiative-taking analytical person

* Displays a professional attitude and demeanor.

EXPERIENCE: 3+ year(s) of administrative experience in the mental health field preferred

* High School Diploma or Equivalent is required

* BS or BA degree in business, office administration, or related field is preferred

ADDITIONAL REQUIREMENTS: Must clear all background checks and pre-hire testing.

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