Administrative Assistant - Synagro : Job Details

DescriptionJOB SUMMARY Provide secretarial and administrative support of a moderately complex and confidential nature.ESSENTIAL JOB FUNCTIONS/RESPONSIBILITIESAnswer incoming telephone calls and greet on-site visitors in a professional manner; assist caller by answering questions or directing call through to appropriate personPerform general administrative and clerical dutiesReview and process vendor invoices for paymentEnter material load information utilized in client billing and state and federal compliance reportingTrack all financial items that impact the projectSchedule and organize meetings, conference calls, business travel, conferences and team activitiesDistribute and/or send mail/packagesAssist and communicate with various departments, with the ability to prioritize tasks assigned simultaneously by multiple departmentsSubmit business expenses and payroll as neededTrack operations informationOrder, organize, and maintain office supplies and equipmentServe as a brand advocate and ambassador in every interaction with clients and the publicKNOWLEDGE/SKILLS/ABILITIES 1. Handle confidential and non-routine information, explain policies and know how to appropriately use discretion2. Strong written and verbal communication skills and be able to effectively communicate with all levels of personnel including executive management.3. Demonstrated strong interpersonal, problem solving and relationship building skills4. Ability to prioritize and multi-task while applying attention to detail5. Process and Systems oriented6. Ability to work in a fast-paced environmental, process work rapidly, set priorities, work under pressure and follow through with assigned tasks7. Technology savvy; knowledgeable about modern technology, proficient in Microsoft Office8. Ability to perform basic mathEDUCATION/EXPERIENCES 1. Minimum High School Diploma or equivalent (GED) required2. Minimum 5 years Administrative Assistant experience preferredWORKING CONDITIONS/PHYSICAL REQUIREMENTS1. Talking, Hearing, Seeing, Standing, Sitting, and Walking2. The worker is not substantially exposed to adverse environmental conditions (such as in typical office or administrative work.)3. The worker may be subjected to atmospheric conditionsThe above statements are intended to describe the general nature and level of work being performed by people assigned to this position. They are not intended to be an exhaustive list of all essential job functions, knowledge, skills, abilities, efforts, and physical or working conditions associated with a position.AA/EOE/M/F/D/VWe thank all individuals for their interest in Synagro however only those selected for interviews will be contacted.#J-18808-Ljbffr