Administrative Assistant - Western States Fire Protection : Job Details

Omlid & Swinney is a subsidiary of Western States Fire Protection. Western States Fire Protection (WSFP) and its subsidiaries are more than a company. We are a family of unique individuals committed to our purpose, our values, and each other and we believe in making our own luck, creating our own opportunities. WSFP accomplishes this by constantly innovating, finding ways to create new value and seizing new opportunities.Protecting lives and property since 1985, WSFP and its subsidiaries specialize in Life Safety Systems. Our values are simple: integrity, quality, safety, professionalism, commitment.What we offer:Health, Life, Dental and Vision InsuranceEmployee Assistant ProgramFlex Spending (FSA) (Cafeteria Plan) and HSA401(k) Plan - Matching up to 3%Employee Stock Purchase PlanProfit Sharing PlanPaid Time Off (PTO), Parental Leave, Paid Pregnancy Medical LeavePaid HolidaysTuition ReimbursementBiannual Discretionary BonusEmployer paid Life InsuranceGym membership reimbursementThe starting wage for this position is $24.00 - $30.00 per hour, depending on prior experience and industry knowledge.Administrative AssistantThe Administrative Assistant is responsible for answering the phones for a multi-company phone system and directing visitors/customers that come to the office. He/she will assist other branch personnel, including key managers in a variety of administrative roles including but not limited to project billings, collection follow-ups and other duties as outlined below.Job ResponsibilitiesResponsible for office reception functions including all incoming phone calls, greeting customers, vendors, and associatesResponsible for the billing of all projects and service callsResponsible for accounts receivable phone calls to follow up on collectionsIssue purchase orders for employees making purchases at local vendorsMaintain a professional attitude and appearanceCreate, type, and distribute internal and external correspondenceProvide general administrative and filing support for managers and staffComplete special projects as requiredAccomplish responsibilities as required using business software as approved by WSFPVarious Data Entry tasksOther duties as assignedDetail of Schedule: Monday-Friday; 7:30 am - 4:00 pmJob QualificationsHigh School diploma or GED; and/or one to two years related experience and/or training is preferredPuts forth a courteous, friendly, helpful attitude at all times when receiving office visitors, answering the phones, or dealing with other associatesExcellent organizational skillsMulti-tasking and time-management skills, with the ability to prioritize tasksAbility to be resourceful and proactive when issues ariseProficient computer skills with working knowledge of business software applicationPossess excellent written and verbal communication skillsWilling to pass a post-offer drug screen test and background checkIndustry Knowledge (Beneficial but not Required)All qualified applicants with Western States Fire Protection Company will receive consideration for employment without regard to race, color, religion, sex, sexual orientation and gender identity, national origin or status as a qualified individual with a disability or protected veteran.Accessibility: If you need help accessing this page, please contact:Phone: 1-877-###-####Email: customercare@We are an equal opportunity employer. Qualified minorities, women, veterans and individuals with disabilities are encouraged to apply.#J-18808-Ljbffr